City of Columbus - File #: 0970-2007

• File #: 0970-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/11/2007
• In control: Judiciary And Court Administration Committee
• On agenda: 7/9/2007
• Final action: 7/11/2007
• Title: To authorize and direct the City Auditor to transfer $1,230,000.00 from the special income tax fund to the Municipal Court Clerk capital improvement fund; to authorize a supplemental appropriation of $270,000.00 from the unappropriated balance of the Franklin County Municipal Court, Clerk of Court computer fund; to authorize the Franklin County Municipal Court, Clerk of Court to modify and extend the existing contract with 3SG Corporation for the purpose of converting case files into images, and to provide shredding and offsite storage during the process; to authorize the expenditure of $1,230,000.00 from the Municipal Court Clerk capital improvement fund; to authorize an expenditure of $270,000.00 from the Franklin County Municipal Court, Clerk of Court computer fund and to declare an emergency. ($1,500,000.00)

Date	Ver.	Action By	Action	Result
7/11/2007	1	CITY CLERK	Attest
7/10/2007	1	MAYOR	Signed
7/9/2007	1	Columbus City Council	Approved	Pass
7/9/2007	1	COUNCIL PRESIDENT	Signed
6/22/2007	1	CITY ATTORNEY	Reviewed and Approved
6/22/2007	1	MuniCrtClerk Drafter	Sent to Clerk's Office for Council
6/21/2007	1	EBOCO Reviewer	Sent for Approval
6/21/2007	1	MuniCrtClerk Drafter	Sent for Approval
6/21/2007	1	MuniCrtClerk Drafter	Sent for Approval
6/21/2007	1	ODI DIRECTOR	Reviewed and Approved
6/21/2007	1	MuniCrtClerk Drafter	Sent for Approval
6/21/2007	1	Auditor Reviewer	Reviewed and Approved
6/21/2007	1	CITY AUDITOR	Reviewed and Approved
6/21/2007	1	MuniCrtClerk Drafter	Sent for Approval
6/20/2007	1	MuniCrtClerk Drafter	Sent for Approval
6/20/2007	1	MUNICRTCLERK DIRECTOR	Reviewed and Approved
6/20/2007	1	MuniCrtClerk Drafter	Sent for Approval
6/20/2007	1	Finance Reviewer	Reviewed and Approved
6/20/2007	1	Finance Reviewer	Reviewed and Approved
6/20/2007	1	FINANCE DIRECTOR	Reviewed and Approved
6/20/2007	1	MuniCrtClerk Drafter	Sent for Approval

Explanation

Background: On November 28, 2005, ordinance 1678-2005 passed by the Columbus City Council, authorized the Franklin County Municipal Court, Clerk of Court to enter into contract EL005707 with 3SG Corporation for the purpose of converting existing civil, criminal, environmental and traffic case files into electronic images and provide shredding and offsite storage during the conversion process. This service is needed to comply with the Department of Public Safety, Division of Fire Codes by removing case files from all areas not designated for storage. Due to the unforeseen scope of the project by the previous administration, additional funds were needed to complete phase one of the project; thereby, contract modification EL006171 was authorized by ordinance 1127-2006 passed by Columbus City Council on July 10, 2006. Additional funds are needed to complete phase two, the last and final phase of the imaging project.

This ordinance authorizes the Franklin County Municipal Court Clerk to modify and extend the existing contract EL005707 with 3SG Corporation for phase two of the imaging project; to transfer $1,230,000.00 from the special income tax fund to the Municipal Court Clerk's capital improvement fund to fund the aforementioned project; to authorize a supplemental appropriation of $270,000.00 from the unappropriated balance of the Franklin County Municipal Court, Clerk of Court computer fund; to authorize the expenditure up to $1,500,000.00 with 3SG Corporation for the imaging project described above.

Contract Modifications:
1. Amount of additional funds to be expended under this modification: $1,500,00.00.
2. The magnitude of the project was unforeseen by the previous administration due to an inaccurate estimation of the documents, required to be imaged to complete said project.
3. The work under this second contract modification is the continuation of the work previously performed by the Contractor; therefore, negating costly star...