City of Columbus - File #: 0978-2007

• File #: 0978-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/11/2007
• In control: Administration Committee
• On agenda: 7/9/2007
• Final action: 7/11/2007
• Title: To authorize the Finance and Management Director, for the Department of Technology, to establish a purchase order for GIS maintenance and support services on behalf of various city agencies from a pre-established universal term contract with Fuller, Mossbarger, Scott and May Engineers, Inc.; to authorize the expenditure of $255,500.00 from the Department of Technology Internal Service Fund; and to declare an emergency. ($255,500.00)

Date	Ver.	Action By	Action	Result
7/11/2007	1	CITY CLERK	Attest
7/10/2007	1	MAYOR	Signed
7/9/2007	1	Columbus City Council	Approved
7/9/2007	1	COUNCIL PRESIDENT	Signed
6/21/2007	1	Technology Drafter	Sent for Approval
6/21/2007	1	Auditor Reviewer	Reviewed and Approved
6/21/2007	1	CITY AUDITOR	Reviewed and Approved
6/21/2007	1	Technology Drafter	Sent for Approval
6/21/2007	1	CITY ATTORNEY	Reviewed and Approved
6/21/2007	1	Technology Drafter	Sent to Clerk's Office for Council
6/20/2007	1	Finance Reviewer	Reviewed and Approved
6/20/2007	1	Finance Reviewer	Reviewed and Approved
6/20/2007	1	FINANCE DIRECTOR	Reviewed and Approved
6/15/2007	1	Technology Drafter	Sent for Approval
6/14/2007	1	EBOCO Reviewer	Sent for Approval
6/14/2007	1	ODI DIRECTOR	Reviewed and Approved
6/13/2007	1	Technology Drafter	Sent for Approval
6/13/2007	1	TECHNOLOGY DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND
This ordinance authorizes the Finance and Management Director to establish a purchase order, for the Department of Technology, on behalf of various city agencies, associated with GIS maintenance and support services. These services will be provided via a pre-existing universal term contract (UTC) with Fuller, Mossbarger, Scott and May Engineers, Inc.

On March 31 of 2005, ordinance 0282-2005 passed, authorizing the Finance and Management Director to enter into a universal term contract (UTC-FL002533) with Fuller, Mossbarger, Scott and May Engineers, Inc. (FMSM), to provide GIS maintenance and support services, for the Department of Technology (DoT), the largest user. The original contract provided language for options to renew, upon mutual agreement of both parties, for three, one year additional period(s). Currently, the Purchasing Department has extended the UTC (FL002533), which will expire on March 31, 2008.

This legislation will allow the city to fund services associated with GIS maintenance and support for twelve months, while maintaining existing terms and conditions.

FISCAL IMPACT
During fiscal year 2005, the department legislated funds in the amount of $225,500.00. In 2006, the Department of Technology legislated funds in the amount of $265,000.00 for this service. Funds for this ordinance are budgeted and available in the 2007 Department of Technology's Internal Service Fund's Budget to fund these services, which in the aggregate totals $255,500.00.

EMERGENCY:
Emergency legislation is required to facilitate prompt contract execution and related payment for services.

CONTRACT COMPLIANCE:
61-0659421 Expiration Date: 02-25-2008

Title

To authorize the Finance and Management Director, for the Department of Technology, to establish a purchase order for GIS maintenance and support services on behalf of various city agencies from a pre-established universal term contract with Fuller, Mossbarger...