City of Columbus - File #: 0999-2007

• File #: 0999-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/14/2007
• In control: Finance & Economic Development Committee
• On agenda: 7/9/2007
• Final action: 7/11/2007
• Title: To authorize and direct the Finance and Management Director to issue purchase orders for credit card fuel and bulk fuel purchases for the Fleet Management Division, to authorize the expenditure of $4,000,000.00 from the Fleet Management Services Fund; and to declare an emergency. ($4,000,000.00)

Date	Ver.	Action By	Action	Result
7/11/2007	1	CITY CLERK	Attest
7/10/2007	1	MAYOR	Signed
7/9/2007	1	Columbus City Council	Approved	Pass
7/9/2007	1	COUNCIL PRESIDENT	Signed
6/22/2007	1	Service Reviewer	Sent to Clerk's Office for Council
6/21/2007	1	Auditor Reviewer	Reviewed and Approved
6/21/2007	1	CITY AUDITOR	Reviewed and Approved
6/21/2007	1	Service Reviewer	Reviewed and Approved
6/21/2007	1	CITY ATTORNEY	Reviewed and Approved
6/21/2007	1	Service Reviewer	Reviewed and Approved
6/21/2007	1	EBOCO Reviewer	Reviewed and Approved
6/21/2007	1	ODI DIRECTOR	Reviewed and Approved
6/20/2007	1	Finance Reviewer	Reviewed and Approved
6/20/2007	1	Finance Reviewer	Reviewed and Approved
6/20/2007	1	FINANCE DIRECTOR	Reviewed and Approved
6/20/2007	1	Service Reviewer	Reviewed and Approved
6/19/2007	1	Finance Reviewer	Reviewed and Approved
6/19/2007	1	Service Reviewer	Reviewed and Approved
6/15/2007	1	Service Reviewer	Reviewed and Approved
6/14/2007	1	Finance Drafter	Sent for Approval

Explanation
Background: This legislation authorizes and directs the Finance and Management Director to issue purchase orders for credit card fuel purchases and bulk fuel deliveries for the Fleet Management Division. Formal competitive bids were taken by the Purchasing Office for the credit card fuel purchases and a universal term contract is in place with Voyager Fleet Systems, Inc. The Fleet Management Division will use the State of Ohio General Distribution Contract with BP Products North America, Inc. for bulk fuel purchases.

Fiscal Impact: The Fleet Management Division budgeted $9.0 million for fuel in 2007 at approximately $2.55/gallon. The city uses approximately 3.5 million gallons of fuel per year. Previous legislation (Ord. No. 0125-2007 and Ord. No. 0223-2007) authorized a total of $4.6 million for fuel purchases thus far in 2007. Year-to-date, the Fleet Management Division has spent approximately $3.6 million for fuel. This legislation authorizes another $4 million for credit card fuel purchases and bulk fuel purchases.

Further legislation may be necessary in the latter part of 2007 for both credit card and bulk fuel purchases depending on the increases in the cost of fuel and also to procure additional bio-diesel. The Fleet Management Division spent $8.3 million for fuel in 2006, and $7.4 million for fuel in 2005.

Emergency action is requested in order to ensure an uninterrupted supply of credit card fuel purchases and bulk fuel deliveries.

BP Products North America, Inc. Contract Compliance Number 36-2440313, expiration date 02/26/2009. Voyager Fleet Systems, Inc. Contract Compliance Number 76-0476053, expiration date 08/29/2008.

Title
To authorize and direct the Finance and Management Director to issue purchase orders for credit card fuel and bulk fuel purchases for the Fleet Management Division, to authorize the expenditure of $4,000,000.00 from the Fleet Management Services Fund; and to declare an emergency. ($4,...