City of Columbus - File #: 1044-2007

• File #: 1044-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/20/2007
• In control: Administration Committee
• On agenda: 7/9/2007
• Final action: 7/11/2007
• Title: To authorize the Director of the Department of Technology to enter into a lease agreement with Affordable Choice Electric for installation and removal of two (2) five (5) ton heating, ventilation and air conditioning (HVAC) units, on behalf of the Department of Technology; to authorize the expenditure of $17,504.00 from the Department of Technology Internal Service Fund's budget; to waive the competitive bidding requirements of the Columbus City Codes; and to declare an emergency ($17,504.00)

Date	Ver.	Action By	Action	Result
7/11/2007	1	CITY CLERK	Attest
7/10/2007	1	MAYOR	Signed
7/9/2007	1	Columbus City Council	Approved
7/9/2007	1	COUNCIL PRESIDENT	Signed
6/29/2007	1	Technology Drafter	Sent to Clerk's Office for Council
6/28/2007	1	FINANCE DIRECTOR	Reviewed and Approved
6/28/2007	1	Technology Drafter	Sent for Approval
6/28/2007	1	Auditor Reviewer	Reviewed and Approved
6/28/2007	1	CITY AUDITOR	Reviewed and Approved
6/28/2007	1	Technology Drafter	Sent for Approval
6/28/2007	1	CITY ATTORNEY	Reviewed and Approved
6/27/2007	1	FINANCE DIRECTOR	Reviewed and Disapproved
6/27/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/26/2007	1	Finance Reviewer	Reviewed and Approved
6/26/2007	1	Finance Reviewer	Reviewed and Approved
6/25/2007	1	Technology Drafter	Sent for Approval
6/22/2007	1	Finance Reviewer	Reviewed and Disapproved
6/21/2007	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
6/21/2007	1	Technology Drafter	Sent for Approval
6/21/2007	1	EBOCO Reviewer	Sent for Approval
6/21/2007	1	ODI DIRECTOR	Reviewed and Approved
6/21/2007	1	Technology Drafter	Sent for Approval
6/20/2007	1	Technology Drafter	Sent for Approval
6/20/2007	1	TECHNOLOGY DIRECTOR	Reviewed and Disapproved
6/20/2007	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
This legislation requests approval, for the Director of the Department of Technology to enter into a lease agreement for installation and removal of two (2) five (5) ton heating, ventilation and air conditioning (HVAC) units, from Affordable Choice Electric, for a three month period. These units will maintain and supplement the current aging (HVAC) system utilized within the City's Data Center. These units will help control humidity and favorable air temperatures and environment required for the City's Data Center. By controlling the temperatures and environment, through utilizing the HVAC units, the Department of Technology will reduce the risk of service interruption associated with computer operations, prevent the potential loss of critical data for the City's Data Center and other City agencies, and avoid hardware and equipment damage within the Data Center.
Due to extreme heat (weather conditions) and the age of the HVAC equipment; which is the original equipment approximately eighteen (18) years old and has been in service since DoT acquired the building (1989), this will be a temporary solution to ensure the least amount of service interruptions for the systems and equipment located at the City's Data Center. The lease shall commence upon the creation of the Purchase Order and all signatures and approval, of the legislation and Purchase Order ,has been provided by all having jurisdiction thereof.

Currently, the Department of Technology is in process of implementing a permanent solution and anticipates that this plan shall be in place before the summer of 2008. Also, through Ordinance number 2163-2006 passed December 11, 2006 to authorize the Director of the Department of Technology to establish a contract, with Advanced Engineering Consultants, Ltd., for consulting and professional services to assist with developing engineering plans and bid specifications for the evaluation of the City's Data Center new HVAC system. This...