City of Columbus - File #: 1092-2007

• File #: 1092-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/26/2007
• In control: Safety Committee
• On agenda: 7/16/2007
• Final action: 7/19/2007
• Title: To authorize and direct the Director of Finance and Management to enter into a contract with Byers Chevrolet for the purchase of three roll-back wreckers for the Division of Police; to authorize the transfer of $208,467.00 within the Voted Safety Bond Fund; to amend the 2007 Capital Improvements Budget; to authorize the expenditure of $208,467.00 from the Voted Safety Bond Fund; and to declare an emergency. ($208,467.00)

Date	Ver.	Action By	Action	Result
7/19/2007	1	CITY CLERK	Attest
7/17/2007	1	MAYOR	Signed
7/16/2007	1	Columbus City Council	Approved	Pass
7/16/2007	1	COUNCIL PRESIDENT	Signed
7/6/2007	1	CITY ATTORNEY	Reviewed and Approved
7/6/2007	1	Safety Drafter	Sent to Clerk's Office for Council
7/5/2007	1	Safety Drafter	Sent for Approval
7/5/2007	1	Auditor Reviewer	Reviewed and Approved
7/5/2007	1	CITY AUDITOR	Reviewed and Approved
7/5/2007	1	Safety Drafter	Sent for Approval
7/3/2007	1	Finance Reviewer	Reviewed and Approved
7/3/2007	1	FINANCE DIRECTOR	Reviewed and Approved
7/2/2007	1	Finance Reviewer	Reviewed and Approved
6/29/2007	1	EBOCO Reviewer	Reviewed and Approved
6/29/2007	1	ODI DIRECTOR	Reviewed and Approved
6/29/2007	1	Safety Drafter	Sent for Approval
6/28/2007	1	Safety Reviewer	Reviewed and Approved
6/28/2007	1	Safety Reviewer	Reviewed and Approved
6/28/2007	1	SAFETY DIRECTOR	Reviewed and Approved
6/28/2007	1	Safety Drafter	Sent for Approval
6/26/2007	1	Safety Drafter	Sent for Approval
6/26/2007	1	Safety Reviewer	Reviewed and Approved
6/26/2007	1	Safety Reviewer	Reviewed and Approved

Explanation

Need: The Division of Police needs to replace three (3) worn-out police wreckers that are too costly to repair. These wreckers are needed to tow abandoned vehicles, transfer vehicles within the Police Impound Lot, and to tow vehicles as ordered towed by Police Personnel. This legislation will also authorize the City Auditor to transfer funds within Voted Safety Bond Fund, 701 and amend the 2007 Capital Improvements Budget.

Bid Information: Formal Bid # SA002378 was opened on April 26, 2007. Three responses were received:
Byers Chevrolet $69,489.00, White Allen Chevrolet Subaru $81,495.00 and McCluskey Chevrolet, Inc. $82,512.00.

The Division of Police recommends the award to Byers Chevrolet, in the total amount of $208,467.00.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

Contract Compliance No. 31-4139860 expires 7/10/08.

Emergency Designation: Emergency legislation is requested in order to replace wreckers that are no longer in service due to the high cost to repair.

FISCAL IMPACT:
The Department of Public Safety has determined that the expenditure for this purchase will come from existing voted 2004 Safety Bond Funds. Currently, the Police Facility Renovation-Lease Project has unencumbered cash balance of $1,273,325. This proposed transfer of $208,467 will pay for the purchase of the three wreckers. The 2007 Capital Improvement Budget includes $1.5 million for Police Apparatus. This authority will allow for the reimbursement of $208,467 for this project when the city conducts 2007 bond sale later in the year. If monies are needed before this bond sale occurs the administration will request the City Auditor's office to certify against the Special Income Tax Fund . This will allow renovation projects to proceed without any delays in schedule...