City of Columbus - File #: 1124-2007

• File #: 1124-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/28/2007
• In control: Finance & Economic Development Committee
• On agenda: 7/16/2007
• Final action: 7/19/2007
• Title: To authorize the Finance and Management Director to enter into contract for the Office of Construction Management with Advanced Engineering Consultants for architectural and engineering consulting services for the City Hall HVAC, Fire Protection System, and Plumbing System Renovation Project; to amend the 2007 Capital Improvements Budget; to authorize the City Auditor to transfer $362,358.86 between projects within the Construction Management Capital Improvement Fund; to authorize the expenditure of $580,000.00 from the Construction Management Capital Improvement Fund, and to declare an emergency. ($580,000.00).

Date	Ver.	Action By	Action	Result
7/19/2007	1	CITY CLERK	Attest
7/17/2007	1	MAYOR	Signed
7/16/2007	1	Columbus City Council	Approved	Pass
7/16/2007	1	COUNCIL PRESIDENT	Signed
7/6/2007	1	ODI DIRECTOR	Reviewed and Approved
7/6/2007	1	Finance Drafter	Sent for Approval
7/6/2007	1	CITY ATTORNEY	Reviewed and Approved
7/6/2007	1	Finance Drafter	Sent to Clerk's Office for Council
7/5/2007	1	FINANCE DIRECTOR	Reviewed and Approved
7/5/2007	1	Finance Drafter	Sent for Approval
7/5/2007	1	Auditor Reviewer	Reviewed and Approved
7/5/2007	1	CITY AUDITOR	Reviewed and Approved
7/5/2007	1	Finance Drafter	Sent for Approval
7/3/2007	1	Finance Reviewer	Reviewed and Approved
7/3/2007	1	Finance Reviewer	Reviewed and Approved
7/2/2007	1	Finance Drafter	Sent for Approval
7/2/2007	1	Finance Reviewer	Reviewed and Approved
6/29/2007	1	Finance Drafter	Sent for Approval
6/29/2007	1	Finance Reviewer	Reviewed and Disapproved

Explanation

Background: This legislation authorizes the Finance and Management Director to enter into a professional services contract for the Office of Construction Management with Advanced Engineering Consultants for architectural and engineering consulting services for the City Hall HVAC, Fire Protection System, and Plumbing System Renovation Project. The Office of Construction Management wishes to use Advanced Engineering Consultants through the completion of the project. Services are to include, but are not limited to: providing HVAC, plumbing, and sprinkler system design and construction administration services; upgrading to a 15kV switch and electrical service to the HVAC equipment; and, providing architectural support services for this project. This project will comply with LEED criteria and serve to maintain the historical integrity of City Hall.

Requests for Statements of Qualifications were available on February 6, 2007, and responses were to be submitted on or before March 2, 2007. The City received three statements, from the following firms: Advanced Engineering Consultants (FBE), Dynamix Engineering, Ltd. (MBE), and Roger D. Fields & Associates. A three-person committee evaluated the proposals, consisting of one member from the Equal Business Opportunity Commission Office and two members from the Office of Construction Management.

The scores were as follows:
Advanced Engineering Consultants (FBE): 514 points
Dynamix Engineering, Ltd. (MBE): 503 points
Roger D. Fields & Associates: 465 points

Advanced Engineering Consultants was the highest-ranked firm, receiving consistently high marks from the Committee. Overall, the Evaluation Committee has decided the statement submitted by Advanced Engineering Consultants best spoke to the spirit and intent of the request. Furthermore, the Committee believes they presented a team that could best respond to not only the engineering-related issues, but also those surrounding the arch...