Explanation
BACKGROUND:
This Ordinance authorizes the Department of Technology, on behalf of the Columbus Recreation and Parks Department, to enter into agreement with DLT Solutions, Inc. for the purchase of AutoCAD 2008 licensing and software as an upgrade to the division's current software from DLT Solutions, Inc. The software is used for mapping, the creation/updating of shop drawings and architectural plans, etc. Because the software program is proprietary to the vendor, the Department of Technology, on behalf of the Columbus Recreation and Parks Department, would like to enter into a sole source contract with DLT Solutions, Inc., the sole distributor in this area, in the amount of $31,150.71.
This purchase will provide The Columbus Recreation and Parks Department with continued vendor support making it easier for the division to share data with its customers, agencies, consultants and other interested parties with whom the Columbus Recreation and Parks Department interacts.
Due to the fact that the licensing and software are proprietary, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the Columbus City Code Section 329.07.
FISCAL IMPACT:
Funds are budgeted and available in the Information Services Fund to cover this purchase in the amount of $31,150.71.
EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate this purchase, as the software license, application and support services being purchased are very important to the Columbus Recreation and Parks Department.
CONTRACT COMPLIANCE:
Vendor: DLT Solutions, Inc. CC#: 54-1599882 Expiration Date: 7/05/08
Title
To authorize the Director of the Department Technology, on behalf of the Columbus Recreation and Parks Department, to enter into agreement with DLT Solutions, Inc. for the purchase of AutoCAD 2008 licensing and software from DLT Solutions, Inc.; in accordance with the provisions of sole source procurement of the Columbus City Code; to authorize the expenditure of $31,150.71 from the Information Services Fund, and to declare an emergency. ($31,150.71)
Body
WHEREAS, this purchase will provide the Recreation and Parks Department with continued vendor support making it easier for the division to share data with its customers, agencies, consultants and other interested parties, and
WHEREAS, the licensing and related software are used for mapping, the creation/updating of shop drawings and architectural plans, and
WHEREAS, the licensing and software are proprietary, and
WHEREAS, the Department of Technology is requesting that this agreement is to be established in accordance with the provisions of the sole source procurement of the Columbus City Code, Section 329.07, and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Technology in that it is necessary to immediately enter into agreement with DLT Solutions, Inc. for the purchase of AutoCAD 2008 licensing and software to ensure continued vendor support for this upgraded software, for the further preservation of the public health, peace, property, safety and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf of the Columbus Recreation and Parks Department be and is hereby authorized to enter into agreement with DLT Solutions, Inc. for the purchase of AutoCAD 2008 licensing and software.
SECTION 2: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the expenditure of $31,150.71 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|SubFund: 010|OCA Code: 510147|OBJ. Level 1: 03|OBJ. Level 3: 3358|Amount: $31,150.71|
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.