Explanation
Background: This legislation authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for the purchase of PGP Universal Server Perpetual License with one year maintenance support and PGP Whole Disk Encryption Perpetual License with Software Insurance, from Fishnet Security, Inc. This purchase will allow the Department of Technology to install the aforementioned licenses to desktops, laptops and other mobile technology based equipment; thus allowing for the provision of protection and security associated with data and information stored on the desktops, laptops and other mobile technology based equipment. These licenses need installed prior to the end of this year, 2007. The installation process will begin upon approval and passage of this ordinance and associated certified purchase order.
The Department of Technology (DoT) exercised due diligence; utilizing services provided by the Purchasing Office, by completing the competitive bid process to comply with Columbus City Code Section 329. Through this process, formal bid information and documents were prepared and posted on the City's solicitation web site (bid #SA002620) and advertised in the City Bulletin on August 31, 2007.
On September 20, 2007 the Purchasing Office received and opened three (3) bids; all identified as majority owned vendors; with the lowest numerical bid received from Fishnet Security, Inc., with a total amount of $53,010.00. Software House International was the second lowest numerical bid, with a total amount of $54,870.00. ASAP Software, Inc. was the third lowest numerical bid, with a total of $69,132.00.
Upon completion of reviewing the bids, it was recommended that the award be made to Fishnet Security, Inc., in the amount of $53,010.00, as they were the lowest, responsive, responsible and best bidder per specification.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact: This is the first time that the Department of Technology has made a purchase with respect to the PGP license. Funds for this purchase, totaling $53,010.00 are available within the Department of Technology's Information Services budget.
Emergency: Emergency legislation is required to meet time lines and to make prompt payment.
Contract Compliance: 431806449 Expiration Date: 11/29/2008
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for the purchase of perpetual license, one year maintenance and Software Insurance, from Fishnet Security, Inc; to authorize the expenditure of $53,010.00; and to declare an emergency. ($53,010.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology to establish a purchase order for the purchase of PGP Universal Server Perpetual License with one year maintenance and PGP Whole Disk Encryption Perpetual License with Software Insurance, from Fishnet Security, Inc; and
WHEREAS, this purchase will allow the Department of Technology to install the aforementioned licenses to servers, desktops, laptops and other mobile technology based equipment; and will allow for the provision of protection and security associated with data and information stored on the desktops, laptops and other mobile technology based equipment; and
WHEREAS, the Department of Technology exercised due diligence by undergoing a formal bid process, completed by the Purchasing Office, in compliance with Columbus City Code Section 329; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is necessary to purchase PGP Universal Server Perpetual License with one year maintenance and PGP Whole Disk Encryption Perpetual License with Software Insurance, from Fishnet Security, Inc; thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, on behalf of the Department of Technology, is authorized to establish a purchase order for the purchase of perpetual license, one year maintenance and Software Insurance, from Fishnet Security, Inc; in the amount of $53,010.00.
SECTION 2. That the expenditure of $53,010.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|SubFund: 001|OCA Code: 472417|Obj. Level 1: 03|Obj. Level 3: 3358|Amount: $53,010.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.