City of Columbus - File #: 1692-2007

• File #: 1692-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/15/2007
• In control: Administration Committee
• On agenda: 11/26/2007
• Final action: 11/28/2007
• Title: To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology to establish Blanket Purchase Orders with Insight Public Sector, Pomeroy IT Solutions, Echo 24 Inc., and PDT Communications LTD for the acquisition of equipment, professional and related services associated with the Metronet's Voice Over Internet Phone project; to authorize the expenditure of $612,500.00 from the Information Services Bond Fund; and to declare an emergency. ($612,500.00)

Date	Ver.	Action By	Action	Result
11/28/2007	1	MAYOR	Signed
11/28/2007	1	CITY CLERK	Attest
11/26/2007	1	Columbus City Council	Approved	Pass
11/26/2007	1	COUNCIL PRESIDENT	Signed
11/15/2007	1	Technology Drafter	Sent for Approval
11/15/2007	1	CITY ATTORNEY	Reviewed and Approved
11/15/2007	1	Technology Drafter	Sent to Clerk's Office for Council
11/14/2007	1	Technology Drafter	Sent for Approval
11/14/2007	1	CITY AUDITOR	Contingent
11/14/2007	1	CITY AUDITOR	Reviewed and Approved
11/8/2007	1	Finance Reviewer	Reviewed and Approved
11/8/2007	1	FINANCE DIRECTOR	Reviewed and Approved
11/8/2007	1	Technology Drafter	Sent for Approval
11/8/2007	1	Auditor Reviewer	Reviewed and Disapproved
11/7/2007	1	Finance Reviewer	Reviewed and Approved
11/5/2007	1	Technology Drafter	Sent for Approval
11/5/2007	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/5/2007	1	Technology Drafter	Sent for Approval
11/2/2007	1	City Clerk's Office	Sent back for Clarification/Correction
10/29/2007	1	CITY AUDITOR	Reviewed and Approved
10/29/2007	1	CITY AUDITOR	Reviewed and Approved
10/29/2007	1	Technology Drafter	Sent for Approval
10/29/2007	1	CITY ATTORNEY	Reviewed and Approved
10/29/2007	1	Technology Drafter	Sent to Clerk's Office for Council
10/27/2007	1	Technology Drafter	Sent for Approval
10/26/2007	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
10/26/2007	1	Technology Drafter	Sent for Approval
10/26/2007	1	EBOCO Reviewer	Sent for Approval
10/26/2007	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
10/26/2007	1	ODI DIRECTOR	Reviewed and Approved
10/26/2007	1	Technology Reviewer	Sent for Approval
10/26/2007	1	Finance Reviewer	Reviewed and Approved
10/26/2007	1	Finance Reviewer	Reviewed and Approved
10/26/2007	1	Technology Reviewer	Sent for Approval
10/26/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/26/2007	1	FINANCE DIRECTOR	Reviewed and Approved
10/25/2007	1	Technology Drafter	Sent for Approval
10/25/2007	1	Technology Reviewer	Reviewed and Approved
10/25/2007	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
The Department of Technology's Metronet Services provides data connectivity that supports various business functions and allows all city agencies and departments to communicate. Currently, the Department of Technology has a need to provide services connected to the Metronet's Voice Over Internet Phone (VOIP) system. However, these services needed through the approval of this ordinance consist of services associated with the installation of new VOIP phones and Voice Mail (VM) services. These services and phones are needed for two (2) facilities; the Jerry Hammond Center, where the Department of Recreation and Parks, Department of Technology, Community Relations and 3-1-1 will be relocated and the Fleet facility at Groves Road. Also, at the same time, the Citywide Voice Mail conversion will take place for existing voice mail users utilizing the current, outsourced system. This conversion will reduce monthly Centrex phone costs by eighty percent and eliminate outsourced Voice Mail expenditures Citywide.

This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish Blanket Purchase Orders for the acquisition of equipment, professional and related services associated with the Metronet Voice Over Internet Phone (VOIP) system project, Voice Mail service, and IVR service, from four (4) pre-existing Universal Term Contracts (UTC), established through the competitive bid process by the Purchasing Office, with the following vendors:

Insight Public Sector, Professional Services $56,000.00 (FL0025555, BPCMP30D - Expiration Date: 12/31/08)
Pomeroy IT Solutions, Network Hardware/Maintenance $516,000.00 (FL002554, BPCMP30B- Expiration Date: 12/31/07; the Purchasing Office is in process of extending this for one year, prior to the expiration date)
Echo 24 Inc., voice/data wiring service $10,000 (FL002553, BPCMP30C - Expiration Date: 12/31/08)
PDT Communic...