City of Columbus - File #: 1696-2007

• File #: 1696-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/16/2007
• In control: Public Service & Transportation Committee
• On agenda: 12/10/2007
• Final action: 12/13/2007
• Title: To authorize the Finance Director to enter into a contract for the purchase of two (2) 4-Wheel Sweepers from Jack Doheny Supplies; to authorize the expenditure of $470,270.00 from the Voted 1995, 1999 Streets and Highways Fund; and to declare an emergency. ($470,270.00)

Date	Ver.	Action By	Action	Result
12/13/2007	1	ACTING CITY CLERK	Attest
12/12/2007	1	MAYOR	Signed
12/10/2007	1	Columbus City Council	Approved	Pass
12/10/2007	1	COUNCIL PRESIDENT	Signed
11/30/2007	1	Service Reviewer	Sent for Approval
11/30/2007	1	Auditor Reviewer	Reviewed and Approved
11/30/2007	1	CITY AUDITOR	Reviewed and Approved
11/30/2007	1	Service Reviewer	Sent to Clerk's Office for Council
11/26/2007	1	Service Reviewer	Sent to Clerk's Office for Council
11/26/2007	1	City Clerk's Office	Sent back for Clarification/Correction
11/20/2007	1	ODI Drafter	Sent for Approval
11/20/2007	1	ODI DIRECTOR	Reviewed and Approved
11/20/2007	1	SERVICE DIRECTOR	Reviewed and Approved
11/20/2007	1	CITY ATTORNEY	Reviewed and Approved
11/16/2007	1	Auditor Reviewer	Contingent
11/16/2007	1	CITY AUDITOR	Reviewed and Approved
11/16/2007	1	Service Reviewer	Sent for Approval
11/15/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/15/2007	1	FINANCE DIRECTOR	Reviewed and Approved
11/15/2007	1	SERVICE DIRECTOR	Reviewed and Approved
11/14/2007	1	Finance Reviewer	Reviewed and Approved
11/13/2007	1	Finance Reviewer	Reviewed and Approved
11/12/2007	1	SERVICE DIRECTOR	Reviewed and Approved
10/16/2007	1	Service Drafter	Sent for Approval
10/16/2007	1	Service Reviewer	Reviewed and Approved

Explanation
Background: The Transportation Division is responsible for sweeping along the City's roadway system. To accomplish this mission the Division requires three (3) 4-Wheel Sweepers. These sweepers will replace older units which are beyond their useful service life and will provide for a more reliable fleet to carryout services provided by the Division.

Bids were advertised in the City Bulletin and were received by the Purchasing Office on June 28, 2007 for Bid SA-002478 for the purchase of three (3) 4-Wheel Sweepers. To meet the Mayor's Green Initiative for a more environmentally friendly fleet, one of the three sweepers purchased will be powered by compressed natural gas (CNG). Four bids were received as follows:

Vendor Sweeper Base Price CNG Option Unit Cost Status
Jack Doheny Supplies Elgin Eagle $205,890 N/A $205,890 Majority
Jack Doheny Supplies Elgin Broom Bear $178,141 $37,276 $215,417 Majority
Southeastern Equipment Schwarze M6000 $183,930 $40,000 $223,930 Majority
The McLean Company Allianz MT350 $168,519 $83,425 $251,944 Majority

The lowest bid was from Jack Doheny Supplies, did not meet specifications in that they did not offer a CNG version. The second lowest bid, also from Jack Doheny Supplies, offered a single engine model vice the dual engine unit required. The next two lowest bidders, Southeastern Equipment and the McLean Company have stated that, subsequent to their bids, their truck suppliers will be unable to supply the cab and chassis that they offered. The CNG version will be re-bid at a future date.

To assist the Public Utilities Department in meeting storm water requirements, the remaining two units will be equipped with a waterless, dustless option. Four bids were received as follows:

Vendor Sweeper Base Price Dustless Option Two Unit Cost Status
Jack Doheny Supplies Elgin Eagle $205,890 $29,245 $470,270 Majority
Jack Doheny Supplies Elgin Broom Bear $178,141 N/A N/A Majority
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