City of Columbus - File #: 1696-2007

• File #: 1696-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/16/2007
• In control: Public Service & Transportation Committee
• On agenda: 12/10/2007
• Final action: 12/13/2007
• Title: To authorize the Finance Director to enter into a contract for the purchase of two (2) 4-Wheel Sweepers from Jack Doheny Supplies; to authorize the expenditure of $470,270.00 from the Voted 1995, 1999 Streets and Highways Fund; and to declare an emergency. ($470,270.00)

Date	Ver.	Action By	Action	Result
12/13/2007	1	ACTING CITY CLERK	Attest
12/12/2007	1	MAYOR	Signed
12/10/2007	1	Columbus City Council	Approved	Pass
12/10/2007	1	COUNCIL PRESIDENT	Signed
11/30/2007	1	Service Reviewer	Sent for Approval
11/30/2007	1	Auditor Reviewer	Reviewed and Approved
11/30/2007	1	CITY AUDITOR	Reviewed and Approved
11/30/2007	1	Service Reviewer	Sent to Clerk's Office for Council
11/26/2007	1	Service Reviewer	Sent to Clerk's Office for Council
11/26/2007	1	City Clerk's Office	Sent back for Clarification/Correction
11/20/2007	1	ODI Drafter	Sent for Approval
11/20/2007	1	ODI DIRECTOR	Reviewed and Approved
11/20/2007	1	SERVICE DIRECTOR	Reviewed and Approved
11/20/2007	1	CITY ATTORNEY	Reviewed and Approved
11/16/2007	1	Auditor Reviewer	Contingent
11/16/2007	1	CITY AUDITOR	Reviewed and Approved
11/16/2007	1	Service Reviewer	Sent for Approval
11/15/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/15/2007	1	FINANCE DIRECTOR	Reviewed and Approved
11/15/2007	1	SERVICE DIRECTOR	Reviewed and Approved
11/14/2007	1	Finance Reviewer	Reviewed and Approved
11/13/2007	1	Finance Reviewer	Reviewed and Approved
11/12/2007	1	SERVICE DIRECTOR	Reviewed and Approved
10/16/2007	1	Service Drafter	Sent for Approval
10/16/2007	1	Service Reviewer	Reviewed and Approved

Explanation

Background: The Transportation Division is responsible for sweeping along the City's roadway system.  To accomplish this mission the Division requires three (3) 4-Wheel Sweepers.  These sweepers will replace older units which are beyond their useful service life and will provide for a more reliable fleet to carryout services provided by the Division.  

Bids were advertised in the City Bulletin and were received by the Purchasing Office on June 28, 2007 for Bid SA-002478 for the purchase of three (3) 4-Wheel Sweepers.  To meet the Mayor's Green Initiative for a more environmentally friendly fleet, one of the three sweepers purchased will be powered by compressed natural gas (CNG).  Four bids were received as follows:

Vendor	Sweeper	Base Price	CNG Option	Unit Cost	Status
Jack Doheny Supplies	Elgin Eagle	$205,890	N/A	$205,890	Majority
Jack Doheny Supplies	Elgin Broom Bear	$178,141	$37,276	$215,417	Majority
Southeastern Equipment	Schwarze M6000	$183,930	$40,000	$223,930	Majority
The McLean Company	Allianz MT350	$168,519	$83,425	$251,944	Majority

The lowest bid was from Jack Doheny Supplies, did not meet specifications in that they did not offer a CNG version.  The second lowest bid, also from Jack Doheny Supplies, offered a single engine model vice the dual engine unit required.  The next two lowest bidders, Southeastern Equipment and the McLean Company have stated that, subsequent to their bids, their truck suppliers will be unable to supply the cab and chassis that they offered.  The CNG version will be re-bid at a future date.

To assist the Public Utilities Department in meeting storm water requirements, the remaining two units will be equipped with a waterless, dustless option.  Four bids were received as follows:

Vendor	Sweeper	Base Price	Dustless Option	Two Unit Cost	Status
Jack Doheny Supplies	Elgin Eagle	$205,890	$29,245	$470,270	Majority
Jack Doheny Supplies	Elgin Broom Bear	$178,141	N/A	N/A	Majority
Southeastern Equipment	Schwarze M6000	$183,930	N/A	N/A	Majority
The McLean Company	Allianz MT350	$168,519	N/A	N/A	Majority

The only bid to meet specifications was from Jack Doheny Supplies, contract compliance number 38-2148955.  Their bid price for two waterless, dustless 4-Wheel Sweepers is $470,270.00.  

This legislation is requested to be heard as an emergency to ensure that the two (2) 4-Wheel Sweepers are available for immediate use.

Fiscal Impact:  Funds are budgeted and available for this expenditure from the Voted 1995, 1999 Streets and Highways Fund, no. 704.

Title

To authorize the Finance Director to enter into a contract for the purchase of two (2) 4-Wheel Sweepers from Jack Doheny Supplies; to authorize the expenditure of $470,270.00 from the Voted 1995, 1999 Streets and Highways Fund; and to declare an emergency.  ($470,270.00)

Body

WHEREAS, the Transportation Division is responsible for sweeping along the City's roadway system; and

WHEREAS, the Transportation Division is in need of two (2) 4-Wheel Sweepers; and

WHEREAS, funds are budgeted and available in the Voted 1995, 1999 Streets and Highways Fund for this expense; and

WHEREAS, an emergency exists in the usual daily operations of the Transportation Division in that it is immediately necessary to purchase two (2) 4-Wheel Sweepers for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1.  That the Finance Director is hereby authorized to enter into a contract with Jack Doheny Supplies Ohio, Inc, 1860 Summit Commerce Park, Twinsburg, OH 44087, for the purchase of two (2) 4-Wheel Sweeper (items 1A and 5A) in accordance with the specifications on file in the Purchasing Office.

Section 2. That the sum of $470,270.00 or so much thereof as may be needed is hereby authorized to be expended from the Voted 1995, 1999 Streets and Highways Fund, No. 704, Dept./Div. 59-09, OCA Code 644385, Project  Number 530020.

Section 3.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.