City of Columbus - File #: 1698-2007

• File #: 1698-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/16/2007
• In control: Public Service & Transportation Committee
• On agenda: 12/10/2007
• Final action: 12/13/2007
• Title: To authorize the Finance and Management Director to enter into a contract for the purchase of two (2) Aerial Bucket Trucks from Byers Chevrolet; to authorize the expenditure of $198,348.00 from the Voted 1995, 1999, 2004 Streets and Highways Fund; and to declare an emergency. ($198,348.00)

Date	Ver.	Action By	Action	Result
12/13/2007	1	ACTING CITY CLERK	Attest
12/12/2007	1	MAYOR	Signed
12/10/2007	1	Columbus City Council	Approved	Pass
12/10/2007	1	COUNCIL PRESIDENT	Signed
11/26/2007	1	Service Reviewer	Sent to Clerk's Office for Council
11/20/2007	1	EBOCO Reviewer	Reviewed and Approved
11/20/2007	1	ODI DIRECTOR	Reviewed and Approved
11/20/2007	1	SERVICE DIRECTOR	Reviewed and Approved
11/20/2007	1	CITY ATTORNEY	Reviewed and Approved
11/16/2007	1	Auditor Reviewer	Contingent
11/16/2007	1	CITY AUDITOR	Reviewed and Approved
11/16/2007	1	Service Reviewer	Sent for Approval
11/15/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/15/2007	1	FINANCE DIRECTOR	Reviewed and Approved
11/15/2007	1	SERVICE DIRECTOR	Reviewed and Approved
11/14/2007	1	Finance Reviewer	Reviewed and Approved
11/13/2007	1	Finance Reviewer	Reviewed and Approved
11/12/2007	1	SERVICE DIRECTOR	Reviewed and Approved
10/16/2007	1	Service Drafter	Sent for Approval
10/16/2007	1	Service Reviewer	Reviewed and Approved

Explanation

Background: The Transportation Division is responsible for maintaining and repairing the City's traffic control system. To accomplish this mission the Division requires two (2) Aerial Bucket Trucks to access lines with a weather-proof utility body to affect repairs. These trucks will replace older units which are beyond their useful service life and provide for a more reliable fleet to perform services provided by the Division. This purchase is consistent with the division's fleet replacement program.

Bids were advertised in the City Bulletin and were received by the Purchasing Office on July 12, 2007 for Bid SA-002521 as follows:

Vendor Cab and Chassis Aerial Bucket Unit Cost Two Unit Cost Status
Graham Ford, Inc. Ford F-550 Duralift DVS-29TS $95,793 $191,586 Majority
Byers Chevrolet Chevrolet C5500 Duralift DVS-29TS $99,174 $198,348 Majority

The lowest bid from Graham Ford, Inc., did not meet item 3.6.25 of the specifications in that air ride seats are not available. The next lowest bidder, Byers Chevrolet, contract compliance number 31-4139860 (expiring 7/10/08) met specifications as the lowest responsive, responsible bidder. Their bid price for two (2) Aerial Bucket Trucks is $198,348.00.

This legislation is requested to be heard as an emergency to so that a contract can be entered into immediately due to long lead times for manufacturing and delivery.

Fiscal Impact: Funds are budgeted and available for this expenditure from the Voted 1995, 1999 Streets and Highways Fund, no. 704.

Title

To authorize the Finance and Management Director to enter into a contract for the purchase of two (2) Aerial Bucket Trucks from Byers Chevrolet; to authorize the expenditure of $198,348.00 from the Voted 1995, 1999, 2004 Streets and Highways Fund; and to declare an emergency. ($198,348.00)

Body

WHEREAS, the Transportation Division is responsible for maintaining and repairing the City's traffic control system, and
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