Explanation
Background: The Transportation Division is responsible for maintaining and repairing the City's traffic control system. To accomplish this mission the Division requires two (2) Aerial Bucket Trucks to access lines with a weather-proof utility body to affect repairs. These trucks will replace older units which are beyond their useful service life and provide for a more reliable fleet to perform services provided by the Division. This purchase is consistent with the division's fleet replacement program.
Bids were advertised in the City Bulletin and were received by the Purchasing Office on July 12, 2007 for Bid SA-002521 as follows:
Vendor |
Cab and Chassis |
Aerial Bucket |
Unit Cost |
Two Unit Cost Status |
|
Graham Ford, Inc. |
Ford F-550 |
Duralift DVS-29TS |
$95,793 |
$191,586 |
Majority |
Byers Chevrolet |
Chevrolet C5500 |
Duralift DVS-29TS |
$99,174 |
$198,348 |
Majority |
The lowest bid from Graham Ford, Inc., did not meet item 3.6.25 of the specifications in that air ride seats are not available. The next lowest bidder, Byers Chevrolet, contract compliance number 31-4139860 (expiring 7/10/08) met specifications as the lowest responsive, responsible bidder. Their bid price for two (2) Aerial Bucket Trucks is $198,348.00.
This legislation is requested to be heard as an emergency to so that a contract can be entered into immediately due to long lead times for manufacturing and delivery.
Fiscal Impact: Funds are budgeted and available for this expenditure from the Voted 1995, 1999 Streets and Highways Fund, no. 704.
Title
To authorize the Finance and Management Director to enter into a contract for the purchase of two (2) Aerial Bucket Trucks from Byers Chevrolet; to authorize the expenditure of $198,348.00 from the Voted 1995, 1999, 2004 Streets and Highways Fund; and to declare an emergency. ($198,348.00)
Body
WHEREAS, the Transportation Division is responsible for maintaining and repairing the City's traffic control system, and
WHEREAS, the Transportation Division is in need of two (2) Aerial Bucket Trucks, and
WHEREAS, an emergency exists in the usual daily operations of the Transportation Division in that it is immediately necessary to enter into contract for two (2) Aerial Bucket Trucks due to long lead times for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract with Byers Chevrolet, 555 West Broad Street, Columbus, OH 43215, for the purchase of two aerial bucket trucks in accordance with the specifications on file in the Purchasing Office.
SECTION 2. That the sum of $198,348.00 or so much thereof as may be needed is hereby authorized to be expended from the Voted 1995, 1999, 2004 Streets and Highways Fund, No. 704, Dept./Div. 59-09, Object Level One Code 06, Object Level Three Code 6651, OCA Code 644385, Project Number 530020.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.