City of Columbus - File #: 1702-2007

• File #: 1702-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/17/2007
• In control: Administration Committee
• On agenda: 12/10/2007
• Final action: 12/13/2007
• Title: To authorize the Director of Finance and Management, for the Department of Technology to establish purchase orders for replacement desktop computers, printers and computer related products and equipment on behalf of the Transportation and Fleet Management Divisions from a pre-established universal term contract with Resource One Computer Systems, Inc., Smart Solutions, Inc. and Pomeroy IT Solutions; to authorize the City Auditor to transfer $50,997.57 between object levels within the Department of Technology's Information Services Fund; to authorize the expenditure of $138,500.00 from the Department of Technology Information Services Fund; and to declare an emergency. ($138,500.00)

Date	Ver.	Action By	Action	Result
12/13/2007	1	ACTING CITY CLERK	Attest
12/12/2007	1	MAYOR	Signed
12/10/2007	1	Columbus City Council	Approved	Pass
12/10/2007	1	COUNCIL PRESIDENT	Signed
11/27/2007	1	Technology Drafter	Sent to Clerk's Office for Council
11/26/2007	1	Auditor Reviewer	Reviewed and Approved
11/26/2007	1	CITY AUDITOR	Reviewed and Approved
11/26/2007	1	Technology Drafter	Sent for Approval
11/26/2007	1	CITY ATTORNEY	Reviewed and Approved
11/21/2007	1	Finance Reviewer	Reviewed and Approved
11/21/2007	1	FINANCE DIRECTOR	Reviewed and Approved
11/21/2007	1	Technology Reviewer	Sent for Approval
11/20/2007	1	Technology Drafter	Sent for Approval
11/15/2007	1	SERVICE DIRECTOR	Reviewed and Approved
11/14/2007	1	Service Reviewer	Reviewed and Approved
11/13/2007	1	City Clerk's Office	Sent back for Clarification/Correction
11/13/2007	1	Technology Drafter	Sent for Approval
11/7/2007	1	Technology Drafter	Sent for Approval
11/7/2007	1	Technology Drafter	Sent for Approval
11/6/2007	1	EBOCO Reviewer	Sent for Approval
11/6/2007	1	ODI DIRECTOR	Reviewed and Approved
11/6/2007	1	Technology Drafter	Sent for Approval
11/2/2007	1	Technology Reviewer	Reviewed and Approved
11/2/2007	1	Technology Drafter	Sent for Approval
11/2/2007	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/2/2007	1	Technology Drafter	Sent for Approval
10/17/2007	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND
This ordinance authorizes the Director of Finance and Management to establish a blanket purchase order, for the Department of Technology, on behalf of the Transportation Division, for the purchase of replacement desktop computers, computer related products and equipment. This purchase will be made from a pre-established universal term contracts (UTCs), FL001696, with Resource One Computer Systems, Inc., expiration date March 31, 2008 and FL001717 with Smart Solutions, Inc., expiration date March 31, 2008. Also, this ordinance authorizes the Director of Finance and Management to establish a blanket purchase order, for the Department of Technology, on behalf of the Fleet Management Division, for the purchase of printers. This purchase will be made from a pre-established universal term contract (UTC), FL002554, with Pomeroy IT Solutions, expiration date December 31, 2007 (the Purchasing Office is in the process of extending this for one year, prior to the expiration date).

The desktop computers, printers, computer related products and equipment being replaced are outdated and obsolete. These systems are used for the running of applications that are crucial to the daily operation of the Department of Public Service and the Fleet Management Division. Additionally, the desktop computers, printers, computer related products and equipment being replaced do not meet the current minimal City of Columbus specifications and standards. The replacement of this equipment is crucial for continued efficiency of city operations. Funds for this purchase are budgeted and available in the 2007 Department of Technology's Information Services Fund Budget.

FISCAL IMPACT
Earlier this year, the Department of Technology legislated $632,352.00 with Resource One Computer Systems, Inc. (Ordinance # 0495-2007 and Ordinance # 0967-2007) and $152,830.00 with Smart Solutions, Inc. (Ordinance # 0967-2007) for the purchase of replacement desktop computers, ...