Explanation
BACKGROUND
This ordinance authorizes the Director of Finance and Management to establish a blanket purchase order, for the Department of Technology, on behalf of the Transportation Division, for the purchase of replacement desktop computers, computer related products and equipment. This purchase will be made from a pre-established universal term contracts (UTCs), FL001696, with Resource One Computer Systems, Inc., expiration date March 31, 2008 and FL001717 with Smart Solutions, Inc., expiration date March 31, 2008. Also, this ordinance authorizes the Director of Finance and Management to establish a blanket purchase order, for the Department of Technology, on behalf of the Fleet Management Division, for the purchase of printers. This purchase will be made from a pre-established universal term contract (UTC), FL002554, with Pomeroy IT Solutions, expiration date December 31, 2007 (the Purchasing Office is in the process of extending this for one year, prior to the expiration date).
The desktop computers, printers, computer related products and equipment being replaced are outdated and obsolete. These systems are used for the running of applications that are crucial to the daily operation of the Department of Public Service and the Fleet Management Division. Additionally, the desktop computers, printers, computer related products and equipment being replaced do not meet the current minimal City of Columbus specifications and standards. The replacement of this equipment is crucial for continued efficiency of city operations. Funds for this purchase are budgeted and available in the 2007 Department of Technology's Information Services Fund Budget.
FISCAL IMPACT
Earlier this year, the Department of Technology legislated $632,352.00 with Resource One Computer Systems, Inc. (Ordinance # 0495-2007 and Ordinance # 0967-2007) and $152,830.00 with Smart Solutions, Inc. (Ordinance # 0967-2007) for the purchase of replacement desktop computers, printers and computer related products and equipment on behalf of various city agencies. This purchase will expend $109,500.00 with Resource One Computer Systems, Inc., $5,000.00 with Pomeroy IT Solutions, and $24,000.00 with Smart Solutions, Inc. Funds are budgeted and available in the 2007 Department of Technology's Information Service Funds Budget to fund this purchase, which in the aggregate totals $138,500.00.
EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate this purchase as the equipment being purchased is crucial to city operations.
CONTRACT COMPLIANCE
311419297 -- Expiration 02/21/2009 Resource One Computer Systems, Inc.
611352158 -- Expiration 10/24/2009 Pomeroy IT Solutions
341403269 -- Expiration 05/18/2009 Smart Solutions, Inc.
Title
To authorize the Director of Finance and Management, for the Department of Technology to establish purchase orders for replacement desktop computers, printers and computer related products and equipment on behalf of the Transportation and Fleet Management Divisions from a pre-established universal term contract with Resource One Computer Systems, Inc., Smart Solutions, Inc. and Pomeroy IT Solutions; to authorize the City Auditor to transfer $50,997.57 between object levels within the Department of Technology's Information Services Fund; to authorize the expenditure of $138,500.00 from the Department of Technology Information Services Fund; and to declare an emergency. ($138,500.00)
Body
WHEREAS, the Transportation and Fleet Management Divisions are in need of purchasing replacement computer equipment and printers; and
WHEREAS, there is a need to authorize the City Auditor to transfer appropriations within the internal service funds of the Department of Technology to allow this purchase to proceed; and
WHEREAS, this ordinance authorizes the Director of Finance and Management to establish a purchase order, for the Department of Technology, on behalf of the Transportation Division and the Fleet Management Division, for the purchase of replacement computer equipment; and
WHEREAS, this ordinance authorizes the Director of Finance and Management to establish a purchase order, for the Department of Technology, on behalf of the Fleet Management Division, for the purchase of printers; and
WHEREAS, desktop computers, printers, computer related products and equipment used by the Transportation Division and the Fleet Management Division are obsolete and no longer meet the City's current minimal specifications/standards and are in need of replacement; and
WHEREAS, the replacement of these desktop computers, printers and computer related products and equipment will mitigate computer related performance problems and will ensure that this city agency can continue to operate at peak efficiency; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary to authorize the Director of Finance and Management to establish a purchase order for the purchase of replacement desktop computers, printers and computer related products and equipment that is crucial to city operations for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and is hereby authorized to transfer appropriations within the Information Services Fund as follows:
From:
Dept./Div. 47-01| Fund 514| Subfund 265| OCA Code 514265| OBJ Level 1 03| OBJ Level 3 3347| Amount $21,997.57 (Resource One)
Dept./Div. 47-01| Fund 514| Subfund 513| OCA Code 514013| OBJ Level 1 03| OBJ Level 3 3358| Amount $29,000.00 (Pomeroy and Smart Solutions)
To:
Dept./Div. 47-01| Fund 514| Subfund 265| OCA Code 514265| OBJ Level 1 02| OBJ Level 3 2193| Amount $20,740.00 (Resource One)
Dept./Div. 47-01| Fund 514| Subfund 265| OCA Code 514265| OBJ Level 1 02| OBJ Level 3 2224| Amount $1,257.57 (Resource One)
Dept./Div. 47-01| Fund 514| Subfund 513| OCA Code 514013| OBJ Level 1 02| OBJ Level 3 2193| Amount $29,000.00 (Pomeroy and Smart Solutions)
SECTION 2. That the Director of Finance and Management be and is hereby authorized to establish a purchase order, to purchase replacement desktop computers, printers and computer related products and equipment, for the Department of Technology on behalf of the Transportation Division and the Fleet Management Division, from an established universal term contracts (UTC's) with Resource One Computer Systems, Inc., Smart Solutions, and Pomeroy IT Solutions.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the expenditure of $138,500.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div. 47-01| Fund 514| Subfund 265| OCA Code 514265| OBJ Level 1 02| OBJ Level 3 2193| Amount $109,500.00 - Transportation Division
Dept./Div. 47-01| Fund 514| Subfund 513| OCA Code 514013| OBJ Level 1 02| OBJ Level 3 2193| Amount $29,000.00 - Fleet Management Division
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.