Explanation
Background: This vehicle is an integral part of the Forestry Division's daily mission which is to maintain trees and keep City streets clear from obstructed views. Forestry crews use the chipper truck to haul and dump the chipped limbs in their daily maintenance of pruning and removing trees in City right-of-way. This ordinance authorizes the purchase of one (1) crew cab and chassis truck with a forestry chipper dump body. This purchase replaces a 1995 model that the Forestry Division uses in its daily operations. Typically these units are replaced every eight (8) years, however budget constraints have impacted the replacement schedule. Formal competitive bids were solicited and opened by the Purchasing Office on September 20, 2007 (solicitation #SA002618 CGW). The bid was for one (1) crew cab and chassis truck with installation of a forestry dump body. Bids were received from five (5) different vendors as follows:
Vendor Unit Cost Status
Graham Ford, Incorporated $85,991.00 Majority
(Dump body built and installed by Kaffenbarger Truck Equipment)
George Byers Chevrolet $86,231.00 Majority
(Dump body built by Kaffenbarger Truck Equipment)
Schodorf Truck Body and $86,869.00 Majority
Equipment Company
(Dump body built by Schodorf)
Bob McDorman Chevrolet, Inc. $88,519.00 Majority
(Dump body built by Kaffenbarger Truck Equipment)
International Truck and Engine $90,883.00 Majority
Corporation
(Dump body built by Kaffenbarger Truck Equipment)
Out of the five (5) bids, only two (2) truck body builders offered chipper bodies, Kaffenbarger and Schodorf. It is recommended that the award be made to Graham Ford, Inc. based on the best, responsive and responsible bidder.
Graham Ford, Inc. will coordinate installation of the custom body with Kaffenbarger Truck Equipment.
This ordinance is being submitted as an emergency so that we can order the custom truck and body, have it assembled and delivered to us so that it is available for use by the Forestry Division staff in the Spring of 2008.
Fiscal Impact: Funding the the purchase of one (1) crew cab and chassis truck with forestry chipper dump body will come from the Recreation and Parks Voted Bond Fund, Department 51; Fund 702; OCA Code 510040; Object Level Three 6652; Project Level 510040; and is contingent on 2007 bond fund proceeds.
Title
To authorize the Director of Finance and Management to enter into contract with Graham Ford, Inc. for the purchase of one (1) crew cab and chassis truck with forestry chipper dump body for the Forestry Division of the Recreation and Parks Department, to authorize the expenditure of $85,991.00 from the Recreation and Parks Voted Bond Fund, and to declare an emergency. ($85,991.00)
Body
WHEREAS, the Purchasing Office solicited formal competitive bids to acquire one (1) Crew Cab and Chassis Truck with Forestry Chipper Dump Body; and
WHEREAS, five bids were received for the solicitation SA002618 CGW and opened on September 20, 2007; and
WHEREAS, it is recommended that the award be made to Graham Ford, Inc. based on the best, responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract for one (1) Crew Cab and Chassis Truck with Forestry Chipper Dump Body in order to take delivery in the Spring of 2008, thereby preserving the public health, peace, property, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Finance and Management be and he hereby is authorized to enter into a contract with Graham Ford, Inc., 707 West Broad Street, Columbus, Ohio 43222 for the purchase of one (1) Crew Cab and Chassis Truck with Forestry Chipper Dump Body for the Recreation and Parks Department, Division of Forestry.
SECTION 2. That the expenditure of $85,991.00, or so much thereof as may be needed, be and hereby is authorized from the Voted Recreation and Parks Bond Fund, Fund 702; Department No. 51; Object Level Three 6652; OCA Code 510040; and Project 510040 to pay the cost thereof.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.