Explanation
Rear loading collection vehicles are an integral part of the Refuse Collection Division's mechanized collection system. This ordinance authorizes the Department of Finance and Management to enter into contract to purchase six (6) rear loading trucks to replace aging, high maintenance vehicles. Five (5) units will be diesel powered and one (1) unit will be compressed natural gas (CNG). Formal competitive bids were solicited and opened by the Purchasing Office on September 13, 2007, (solicitation SA002598).
The Refuse Collection Division recommends the purchase of the Peterbilt cab and chassis from Columbus Peterbilt (majority), contract compliance 34-1285858 (expiresSeptember 21, 2008), and the Loadmaster body from Best Equipment Company (majority), contract compliance 35-1097778 (expires May 31, 2008), as the lowest, best, most responsive and most responsible bids.
The complete refuse collection truck consists of the cab, chassis, and body. The Refuse Collection Division is recommending that the Department of Finance and Management enter into a contract with Columbus Peterbilt to purchase five (5) Peterbilt cab and chassis, diesel option, with the first unit costing $103,913.00 and each additional unit costing $103,513.00; one (1) Peterbilt cab and chassis, powered by CNG, costing $105,782.00. As well the Department of Finance and Managment will enter into contract with Best Equipment Company to purchase five (5) Loadmaster bodies, with diesel option, costing $51,352.80 each; and one (1) Loadmaster body, CNG option, costing $79,102.80. The total cost of a complete diesel powered truck is $155,265.80 for the first unit and $154,865.80 for each additional unit, and the total cost of a complete CNG powered truck is $184,884.00.
The CNG powered truck is a part of the Mayor's Get Green Initiative and will allow the Division to pilot the use of this fuel source in order to determine how it works under our local conditions. If this pilot proves successful other rear loading vehicles may be purchased in the future.
The Refuse Collection Division budgeted $4,513,000.00 in the 2007 Capital Improvements Budget for refuse collection vehicles and containers. This ordinance authorizes an expenditure of $959,613.80 for all six (6) rear loading trucks.
This expense is budgeted in the 2007 C.I.B. and can be accommodated within the 2004 Voted Refuse Collection Fund, mechanized collection project, funded by the 2007 Bond Sale.
Emergency action is requested to expedite the receipt of these new trucks that have a long delivery lead-time.
Title
To authorize the Director of Finance and Management to enter into contract and establish purchase orders with Best Equipment Company and Columbus Peterbilt for the purchase of rear loading trucks for the Refuse Collection Division; to authorize the expenditure of $959,613.80 or so much thereof as may be needed from the 2004 Voted Refuse Collection Fund; and to declare an emergency. ($959,613.80)
Body
WHEREAS, the Purchasing Office solicited formal competitive bids to acquire rear loading refuse collection trucks on behalf of the Refuse Collection Division, and
WHEREAS, bids received for solicitation # SA002598 were opened on September 13, 2007, and
WHEREAS, the purchase of these vehicles constitutes part of this division's scheduled vehicle replacement program and is a budgeted expense within the division's 2007 capital improvement budget, and
WHEREAS, these trucks will replace aging and high maintenance expense vehicles, and
WHEREAS, an emergency exists in the usual daily operation of the Refuse Collection Division, Public Service Department, in that it is immediately necessary to enter into contract for the purchase of these vehicles to assure their timely delivery, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and hereby is authorized to enter into a contact with and establish a purchase order in the amount of $335,866.80 for Best Equipment Company, for the purchase of five (5) Loadmaster, diesel option, rear loader bodies and one (1) CNG rear loader body; and to enter into a contract with and establish a purchase order in the amount of $623,747.00 for Columbus Peterbilt, for the purchase of five (5) Peterbilt, diesel option, rear loader cab and chassis and one (1) CNG rear loader cab and chassis.
SECTION 2. That the expenditure of $959,613.80, or so much thereof as may be needed, be and hereby is authorized from the Voted 2004 Refuse Collection Fund, Fund 703, Department No. 59-02, Refuse Collection Division, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644419, Project 520001 to pay the cost thereof.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract(s) or contract modification(s) associated with the expenditure of the funds transferred under Section 2 above.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.