City of Columbus - File #: 1799-2007

• File #: 1799-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/25/2007
• In control: Administration Committee
• On agenda: 11/26/2007
• Final action: 11/28/2007
• Title: To authorize the Director of the Department of Technology to enter into contract with Lawson Software for the installation and related services for the Central Payroll and Human Resources Information Management System; to authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for the acquisition of hardware and software, from Smart Solutions, from a pre-existing Universal Term Contract; to authorize the expenditure of $2,420,992.40 from the Information Services Bond Fund; and to declare an emergency ($2,420,992.40) (AMENDED BY ORD 0362-2008 PASSED 4/14/2008)

Date	Ver.	Action By	Action	Result
11/28/2007	1	MAYOR	Signed
11/28/2007	1	CITY CLERK	Attest
11/26/2007	1	Columbus City Council	Approved	Pass
11/26/2007	1	COUNCIL PRESIDENT	Signed
11/15/2007	1	Technology Drafter	Sent for Approval
11/15/2007	1	CITY ATTORNEY	Reviewed and Approved
11/15/2007	1	Technology Drafter	Sent to Clerk's Office for Council
11/14/2007	1	Technology Drafter	Sent for Approval
11/14/2007	1	CITY AUDITOR	Contingent
11/14/2007	1	CITY AUDITOR	Reviewed and Approved
11/8/2007	1	Finance Reviewer	Reviewed and Approved
11/8/2007	1	FINANCE DIRECTOR	Reviewed and Approved
11/8/2007	1	Technology Drafter	Sent for Approval
11/8/2007	1	Auditor Reviewer	Reviewed and Disapproved
11/7/2007	1	Finance Reviewer	Reviewed and Approved
11/5/2007	1	Technology Drafter	Sent for Approval
11/5/2007	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/5/2007	1	Technology Drafter	Sent for Approval
11/2/2007	1	City Clerk's Office	Sent back for Clarification/Correction
10/29/2007	1	CITY AUDITOR	Reviewed and Approved
10/29/2007	1	CITY AUDITOR	Reviewed and Approved
10/29/2007	1	Technology Drafter	Sent for Approval
10/29/2007	1	Technology Drafter	Sent for Approval
10/29/2007	1	CITY ATTORNEY	Reviewed and Approved
10/29/2007	1	Technology Drafter	Sent to Clerk's Office for Council
10/27/2007	1	Technology Drafter	Sent for Approval
10/26/2007	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
10/26/2007	1	Technology Drafter	Sent for Approval
10/26/2007	1	EBOCO Reviewer	Sent for Approval
10/26/2007	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
10/26/2007	1	ODI DIRECTOR	Reviewed and Approved
10/26/2007	1	Technology Reviewer	Sent for Approval
10/26/2007	1	Finance Reviewer	Reviewed and Disapproved
10/26/2007	1	Technology Drafter	Sent for Approval
10/26/2007	1	Finance Reviewer	Reviewed and Approved
10/26/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/26/2007	1	FINANCE DIRECTOR	Reviewed and Approved
10/25/2007	1	Technology Drafter	Sent for Approval
10/25/2007	1	Technology Reviewer	Reviewed and Approved
10/25/2007	1	Technology Drafter	Sent for Approval

Explanation
Background: This legislation authorizes the Director of the Department of Technology to enter into contract with Lawson Software, for the installation and related services associated with the Central Payroll and Human Resources Information Management System. This system will replace an aged, out-dated system that is reaching the limit capacity associated with maintaining data, processing information and programs, and need replaced by October 1, 2008.

The Capital Improvement Plan for the City of Columbus contains a provision for the upgrade of the City of Columbus' HRIS systems and an integrated Payroll and HR system. The integrated Payroll and HR system initiative was dubbed the Columbus Human Resources Information System (CHRIS) and an Executive Committee was formed consisting of stakeholders from the Auditor's Office, Civil Service Commission Office, Department of Finance, Department of Human Resources, Department of Technology as well as the Mayor's Office. Changing technology and the availability of new programming options (real-time update, workflow, etc.) have made apparent the inefficiency and ineffectiveness of our current system. As a stop-gap measure, many of the business units within various City departments have implemented their own "in-house" systems (either purchased or developed by staff) to manage, manipulate, and report on the human capital information not easily accessible through the citywide payroll/personnel system. Although found to be necessary, this approach has resulted in duplicitous effort by a number of personnel throughout the City organization while not making the same data readily available to all City work units that might have use for it.

It has been agreed that the purchase and implementation of a new human resources information system that provides critical functionality currently associated with the current City payroll/personnel and various "in-house" systems be the next action taken toward improving the ef...