Explanation
Background: This legislation authorizes a modification to the design contract with Barr and Prevost for the North High Street (Flint Road to the County Line) project. This project is being designed to widen High Street between Flint Road and the Delaware County line by adding one lane in each direction. This project includes sidewalks, curb ramps, drainage improvements and signals.
The contract modification is necessary to revise the plans to meet new EPA regulations and to change the sidewalk on the east side of High Street to a multi-use trail as requested by the Department of Recreation and Parks.
This modification is an addition to the original scope of services but is a continuation of the existing work being performed and it would not be practical to contract with a different consultant. Barr and Prevost CC #31-1347309 (expiring 6/30/09) , was selected in 1996 in accordance with Chapter 329 for professional service contracts. New hourly rates were negotiated for this modification because the current contract is 11 years old. The overhead rate and percentage of profit from the original contract were used because they are still valid.
The original contract amount authorized by ordinance 2088-96 was $209,840.00. The total of all prior modifications is $94,817.00. The total of this Modification is $23,084.00. The contract amount, including all modifications is $327,741.00.
Emergency action is requested to enable immediate modification of the design contract in order to complete the design and stay on schedule for construction and thereby preserve the safety and welfare of the public.
Fiscal Impact: Funds in the amount of $23,084.00 are available due to cancellations of completed projects in the 1995, 1999, 2004 Voted Street and Highway Funds for the Transportation Division. The Recreation and Parks Department will be invoiced internally to reimburse the Transportation Division for $7,910.00 for their portion of the project.
Title
To authorize the Director of Public Service to modify and increase the contract with Barr and Prevost for the North High Street project; to authorize the expenditure of $23,084.00 from the 1995, 1999, 2004 Voted Street and Highway Fund for the Transportation Division; and to declare an emergency. ($23,084.00)
Body
WHEREAS, contract no. CT-17926 was authorized by ordinance no. 2088-96, passed December 17, 1996, executed and approved by the City Attorney on January 13, 1997; and
WHEREAS, it is necessary to modify this contract to increase the scope of services as per the consultant's letter dated September 10, 2007 for the North High Street project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Transportation Division, in that the contract should be modified and increased immediately so that the work may proceed without delay, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to modify and increase contract no. CT-17926, with Barr and Prevost to complete the design, construction plans, and permits for the North High Street project in accordance with the plans on file in the office of the Public Service Director.
SECTION 2. That for the purpose of paying the cost thereof, the sum of $23,084.00 or so much thereof as may be needed, is hereby authorized to be expended from the 1995, 1999, 2004 Voted Street and Highway Fund for the Transportation Division, Dept/Div. 59-09, OCA code 644385, O.L. 01/03 Codes, 06/6682 , and project no. 530161.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.