Explanation
The Public Service Department, Transportation Division, requires sign posts, brackets, steel conduit and couplings for installation of traffic signals, audible ped signals, signal inserts, pedestrian signal mounting hardware, traffic signal controllers, control cabinets, conflict monitors, coaxial cable for the computerized signal interconnect system, and modems for intersection control by the computerized traffic control system.
Some of these commodities are available for purchase per the terms and conditions of six (6) existing citywide universal term contracts (UTC) with five vendors:
M.H. Corbin, CC#311192248 Expires: 4/6/08
Benjamin Steel, CC#310853024 Expires: 2/24/08
Traffic Control Products, CC#341374949 Expires: 5/18/08
Path Master, CC#341233777 Expires: 5/10/08
J.O. Herbert, CC#540938754 Expires: 6/1/09
The remaining items needed were successfully bid:
SO026516 for coaxial cable for computerized signal connect system had 4 responses, 1 no bid, Columbus Lumber (FBE) was lowest most responsive bidder, CC#311571445 Expires: 6/5/09.
SO026419 for RF modems for intersection control by computerized traffic control system had 2 responses. With local credit, Columbus Lumber (FBE) was lowest most responsive bidder CC#311571445 Expires: 6/5/09
SO026286 for traffic control cabinets not on current contracts had 1 response: Baldwin & Sours, CC#311104513 Expires: 4/11/08 (majority firm)
This ordinance authorizes the purchases per these contracts and successful bids to meet the Transportation Division's anticipated needs for the remainder of 2007 and part of 2008 in the amount of $701,936.14.
Fiscal Impact: Funds for these expenditures are budgeted and available within the 2007 Capital Improvements Budget in the 1995, 1999, 2004 Voted Streets and Highways Fund in the traffic signal installation and Sign upgrades/streetname sign project.
The division was authorized to spend $325,250.50 in 2004 (Ordinances 0265-2004, 0313-2004 and 0545-2004), $1,503,678.00 in 2005 (Ordinances 0289-2005, 1792-2005 and 1839-2005), $909,800.00 (Ordinances 1030-2006, 0740-2006) in 2006 for these and similar commodities.
Emergency action is requested to provide for an uninterrupted supply of these commodities that are critical to the division's programs that promote and enhance pedestrian and motorist safety and traffic control.
Title
To authorize the Finance & Management Director to establish purchase orders for the purchase of sign posts, brackets, steel conduit and couplings for installation of traffic signals, audible ped signals, signal inserts, pedestrian signal mounting hardware, traffic signal controllers, control cabinets, conflict monitors, coaxial cable for the computerized signal interconnect system, and modems for intersection control by the computerized traffic control system for the Transportation Division per terms and conditions of six existing citywide universal term contracts with 5 vendors and per the terms and conditions provided in the 3 successful bids; to authorize the expenditure of $701,936.14 or so much thereof as may be necessary from the 1995, 1999, 2004 Voted Streets and Highways Fund; and to declare an emergency. ($701,936.14)
Body
WHEREAS, the Transportation Division requires sign posts, brackets, steel conduit and couplings for installation of traffic signals, audible pedestrian signals, signal inserts, pedestrian signal mounting hardware, traffic signal controllers, control cabinets, conflict monitors, coaxial cable for the computerized signal interconnect system, and modems for intersection control by the computerized traffic control system to perform its mission of promoting pedestrian safety and traffic control; and
WHEREAS, these items can be purchased per the terms and conditions of six (6) existing citywide universal term contracts that were established by the Purchasing Office with five (5) vendors for this purpose; and
WHEREAS, items not on citywide universal contracts were successfully bid and will be awarded to two (2) vendors for this purpose; and
WHEREAS, this ordinance authorizes the purchase of the Transportation Division's anticipated needs for these commodities for the remainder of 2007 part of 2008; and
WHEREAS, this ordinance authorizes the expenditure of up to $701,936.14 for these traffic commodities; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to provide for an uninterrupted supply of traffic commodities that are critical to the division's programs that promote and enhance pedestrian and motorist safety and traffic control, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and hereby is authorized to establish purchase orders per the terms and conditions of existing citywide contracts for the purchase of sign posts, brackets, steel conduit and couplings for installation of traffic signals, audible ped signals, signal inserts, pedestrian signal mounting hardware, traffic signal controllers, control cabinets, conflict monitors, coaxial cable for the computerized signal interconnect system, and modems for intersection control by the computerized traffic control system per the terms and conditions of six (6) existing universal term contracts established by the Purchasing Office with five (5) vendors for this purpose on behalf of the Transportation Division as follows:
M.H. Corbin (total $50,000.00)
#FL002976 / expires 9/30/2008 / sign posts
Project 540008
Benjamin Steel (total $30,000.00)
#FL003613 / expires 9/30/2010 / steel conduit and couplings for traffic signal installation
Project 540007
Traffic Control Products (total $60,000.00)
#FL002742 / expires 2/28/08 / Audible Ped Signals
Project 540007
Path Master (total $100,000.00)
#FL 002743 / expires 2/28/08 / Pedestrian Signals, Pedestrian Signal Inserts, Pedestrian
Signal Mounting Hardware
Project 540007
Path Master (total $350,000.00)
#FL 003045 / expires 2/28/09 / Traffic Signal Controllers, control cabinets, and conflict
monitors
Project 540007
J. O. Herbert (total $80,000.00)
#FL003693 / expires 5/31/2009 / Street Name Sign Brackets
Project 540008
And, authorizing the Purchasing Office to enter into contract with the following vendors who were lowest and most responsive bid for commodities not on contract:
Columbus Lumber (total $26,566.14)
SO026516 for coaxial cable for computerized signal connect system; Columbus Lumber (FBE) was lowest most responsive bidder CC#311571445 Expires: 6/5/09
SO026419 for RF modems for intersection control by computerized traffic control system; with local credit, Columbus Lumber (FBE) was lowest most responsive bidder CC#311571445 Expires: 6/5/09
Project 540007
Baldwin & Sours (total $5,370.00)
SO026286 for traffic control cabinets not on current contracts; Baldwin & Sours, CC#311104513 Expires: 4/11/08 (majority firm)
Project 540007
SECTION 2. That the expenditure of $701,936.14. or so much thereof as may be necessary be and hereby is authorized to be expended from Fund 704, the 1995, 1999, 2004 Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6622, OCA Code 644385, Project 540007, signal installation ($571,936.14); Project 540008, sign upgrading/street name signs ($130,000.00) to pay the cost thereof.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force form and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.