City of Columbus - File #: 1863-2007

• File #: 1863-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/3/2007
• In control: Safety Committee
• On agenda: 11/26/2007
• Final action: 11/28/2007
• Title: To authorize and direct the Finance and Management Director to enter into contract with Pro-Tech Security Sales for the purchase of a DVD Camcorder with Night Vision Module for the Division of Police, to authorize the expenditure of $25,006.00 from the Law Enforcement Contraband Seizure Funds; and to declare an emergency.($25,006.00)

Date	Ver.	Action By	Action	Result
11/28/2007	1	MAYOR	Signed
11/28/2007	1	CITY CLERK	Attest
11/26/2007	1	Columbus City Council	Approved
11/26/2007	1	COUNCIL PRESIDENT	Signed
11/12/2007	1	Auditor Reviewer	Reviewed and Approved
11/12/2007	1	CITY AUDITOR	Reviewed and Approved
11/12/2007	1	Safety Drafter	Sent for Approval
11/12/2007	1	CITY ATTORNEY	Reviewed and Approved
11/12/2007	1	Safety Drafter	Sent to Clerk's Office for Council
11/9/2007	1	Finance Reviewer	Reviewed and Approved
11/9/2007	1	FINANCE DIRECTOR	Reviewed and Approved
11/9/2007	1	Safety Drafter	Sent for Approval
11/8/2007	1	ODI DIRECTOR	Reviewed and Approved
11/8/2007	1	Safety Drafter	Sent for Approval
11/8/2007	1	Finance Reviewer	Reviewed and Approved
11/7/2007	1	SAFETY DIRECTOR	Reviewed and Approved
11/7/2007	1	Safety Drafter	Sent for Approval
11/6/2007	1	Safety Reviewer	Reviewed and Approved
11/6/2007	1	Safety Reviewer	Reviewed and Approved
11/5/2007	1	Safety Reviewer	Reviewed and Approved
11/5/2007	1	Safety Reviewer	Reviewed and Approved

Explanation

Need: The Division of Police needs to purchase a DVD Camcorder with Night Vision Module to be used for gathering and recording evidence and information during night and day operations of the Auto Squad Unit.

Bid Information: One bid was received in the Purchasing Office for Bid # SA002641, DVD Camcorder with Night Vision Module for the Division of Police which opened October 18, 2007. Pro-Tech Security Sales bid was in the total amount of $25,006.00 for all items. Pro-Tech Security Sales met all the specifications.

Pro-Tech Security Sales was the lowest overall and best bid received per specification, therefore a contract should be awarded to them.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance No: 341607042, expires 09/13/2008

Emergency Designation: Emergency legislation is requested so that this purchase may be completed before year end.

FISCAL IMPACT:

Since this purchase will be made with Law Enforcement Contraband Seizure Funds, there will be no effect on the financial status of the General Fund. $26,000.00 has been appropriated for this purchase through the Law Enforcement Contraband Seizure Funds.

Title

To authorize and direct the Finance and Management Director to enter into contract with Pro-Tech Security Sales for the purchase of a DVD Camcorder with Night Vision Module for the Division of Police, to authorize the expenditure of $25,006.00 from the Law Enforcement Contraband Seizure Funds; and to declare an emergency.($25,006.00)

Body
WHEREAS, there is a need to purchase a DVD Camcorder with Night Vision Module for Auto Squad Unit for the Division of Police; and

WHEREAS, formal bid proposal SA002641 for the purchase of a DVD Camcorder with Night Vision Module for the Division of Police was received by the Purchasing Office...