Explanation
Need: The Division of Police needs to purchase high performance laptop and desktop computers to be used for digital forensics, data retrieval and examination of evidence.
Bid Information: Two bids were received in the Purchasing Office for Bid # SA002645, Laptops and Computers for the Division of Police which opened October 25, 2007. Item 1 was for laptops: Software House International quoted in the total amount of $7678.00 and D&J Electronix, Inc. quoted in the total amount of $8636.72. Both bids met all specifications. Item 1 was awarded to Software House and the Purchasing Office is completing a purchase order since this purchase is under $20,000.00. Item 2 was for computers: Software House International quoted in the total amount of $22,468.00 and D&J Electronix, Inc. quoted in the total amount of $25,972.92 but Software House did not meet all the specifications on this item. D&J Electronix, Inc. was the best bid received per specification for Item 2, therefore a contract should be awarded to them on this item in the total amount of $25,972.92.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No: 311163757, expires 10/09/09
Emergency Designation: Emergency legislation is requested so that this purchase may be completed before year end.
FISCAL IMPACT:
Since this purchase will be made with Law Enforcement Contraband Seizure Funds, there will be no effect on the financial status of the General Fund. $34,000.00 has been appropriated for this purchase through the Law Enforcement Contraband Seizure Funds.
Title
To authorize and direct the Finance and Management Director to enter into contract with D&J Electronix, Inc. for the purchase of high performance computers for the Division of Police, to authorize the expenditure of $25,972.92 from the Law Enforcement Contraband Seizure Funds; and to declare an emergency. ($25,972.92)
Body
WHEREAS, there is a need to purchase high performance computers for Property Crimes Bureau for the Division of Police; and
WHEREAS, formal bid proposal SA002645 for the purchase of high performance computers for the Division of Police was received by the Purchasing Office on October 25, 2007; and
WHEREAS, D&J Electronix, Inc. was the most responsive bid received; and
WHEREAS, the cost of this purchase was appropriated in the Law Enforcement Contraband Seizure Funds; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter to contract with D&J Electronix, Inc. for the purchase of high performance computers for the Property Crimes Bureau so the purchase can be completed before the end of the year, thereby preserving the public peace, property, health, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into contract with D&J Electronix, Inc. for the purchase high performance computers for the Division of Police, Department of Public Safety.
SECTION 2. That the expenditure of $25,972.92 or so much thereof as may be needed, be and the same is hereby authorized as follows:
DIV 30-03 | FUND 219 | OBJ LEVEL (1) 06 | OBJECT LEVEL (3) 6649 | OCA # 300988 |
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from the after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.