Explanation
BACKGROUND: For the option to purchase Fire Training Publications for the Public Safety Department, Division of Fire. The term of the proposed option contract would be three (3) years. Contract is through December 31, 2010, with the option to extend the contract for one (1) additional year . The Purchasing Office opened formal bids on October 25, 2007.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA002642. Thirty-Three (33) bids were solicited (M1A: 0; F1: 2 ). Three (3) bids were received (F1: 1).
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders:
John D. Preuer & Associates, Inc., CC#34180863 (Expires 7/3/09)
Columbus Lumber dba: Columbus Supply, CC#311571445 (Expires 6/5/09)
These companies are not debarred according to the Federal Excluded Parties Listing or listed in the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. The Public Safety Department, Division of Fire will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into contracts for the option to purchase Fire Training Publications with John D. Preuer & Associates and Columbus Lumber dba: Columbus Supply and to authorize the expenditure of two (2) dollars to establish the contract from the Purchasing/UTC Fund, and to declare an emergency. ($2.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 25, 2007 and selected the low...
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