Explanation
Need: The Division of Police needs to replace two (2) worn-out police cab and chassis with wrecker bodies that are too costly to repair. These cab and chassis with wrecker bodies are needed to tow abandoned vehicles, transfer vehicles within the Police Impound Lot, and to tow vehicles as ordered towed by Police Personnel.
Bid Information: Formal Bid # SA002613 was opened on September 20, 2007. Four responses were received: Graham Ford Inc. $83,491.00, Byers Chevrolet, Inc. $87,215.00, Lynch Truck Center $109,000.00 and McCluskey Chevrolet, Inc. $96,946.00 per wrecker.
Graham Ford Inc. was the lowest overall and best bid received per specification, therefore a contract should be awarded to them in the total amount of $166,982.00 for two (2) cab and chassis with wrecker bodies.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Contract Compliance No. 340901877 expires 05/17/08.
Emergency Designation: Emergency legislation is requested in order to replace cab and chassis with wrecker bodies that are no longer in service due to the high cost to repair and to complete before year end.
FISCAL IMPACT:
This legislation is contingent on the sale of Safety Bonds later in the month of November 2007. Approximately $562,277 will be deposited in the Police Apparatus replacement Project after the bond sale. Capital Funds budgeted for Police Apparatus replacement in 2007 totalled $1.52 million. Purchases already made include 18 prisoner transport vehicles, three shuttle buses and three roll-back wreckers for a total of approximately $957,723.
Title
To authorize and direct the Director of Finance and Management to enter into a contract with Graham Ford Inc. for the purchase of two cab and chassis with wrecker bodies for the Division of Police; to authorize the expenditure of $166,982.00 from the Voted Safety Bond Fund, Police Apparatus Project; and to declare an emergency. ($166,982.00)
Body
WHEREAS, the Department of Public Safety, Division of Police needs to replace worn out cab and chassis with wrecker bodies; and
WHEREAS, a formal bid SA002613 opening was held on September 20, 2007 for the purchase of two cab and chassis with wrecker bodies for the Division of Police; and
WHEREAS, four responses were received and Graham Ford Inc. was the lowest, most responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is necessary to enter into contract with Graham Ford Inc. for the purchase of two cab and chassis with wrecker bodies, for the immediate preservation of the public health, peace, property, and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into contract with Graham Ford Inc. for the purchase of two cab and chassis with wrecker bodies for the Division of Police, Department of Public Safety, based on the above vendor's bid being the lowest and best bid received.
SECTION 2. That the expenditure of $166,982.00 or so much as may be needed, be and the same is hereby authorized as follows:
|Div 30-03| Fund 701 | Obj Level (1) 06 | Obj Level (3) 6652 | OCA 644476 | Project 330034 |
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.