Explanation
The purpose of this ordinance is to authorize the Director of Finance and Management to enter into contract with E.H. Wachs Company for the purchase of a Valve Maintenance Trailer C/W Valve Exerciser & Vacuum Excavation/Cleanout Unit for the Division of Power and Water, Distribution Maintenance. This item will be used for various rehabilitation and maintenance projects for the division. The Division of Power and Water budgeted $46,000.00 for this purchase. The lowest, responsible, responsive bidder was E.H. Wachs Company at $54,045.00. They do not have MBE/FBE status.
The Purchasing Office opened formal bids on October 25, 2007. Two (2) bids were received. A tabulation of those bids is as follows:
Bids were received from:
E.H. Wachs Company: Item #1 $48,245.00, Item #2 $5,800.00, Total Bid $54,045.00
Drier & Maller, Inc.: Item #1 $36,232.50, Item #2 Not Available, Total Bid $36,232.50
Drier & Maller, Inc. is non-responsive, see attached letter of recommendation.
SUPPLIER: E.H. Wachs Company: CC# 36-1920320, expiration date: 05/15/2009
Fiscal Impact: The Division of Power and Water budgeted $46,000.00 for this purchase. Appropriation will be sufficient to cover the expense. There have been no expenditures for this type of contract in the last two years.
Title
To authorize the Director of Finance and Management to establish a purchase order with E.H. Wachs Company for the purchase a Valve Maintenance Trailer C/W Valve Exerciser & Vacuum Excavation/Cleanout Unit for the Division of Power and Water, and to authorize the expenditure of $54,045.00 from the Water System Operating Fund, and to declare an emergency. ($54,045.00)
Body
WHEREAS, the Purchasing Office opened formal bids on October 25, 2007 for the purchase of a Valve Maintenance Trailer C/W Valve Exerciser & Vacuum Excavation/Cleanout Unit for the Division of Power and Water, Distribution Maintenance, and
WHEREAS, the Division of Power and Water recommends an award to be made to the lowest, responsive, and responsible bidder E.H. Wachs Company and,
WHEREAS, this equipment will be used for various water rehabilitation and maintenance projects performed by Distribution Maintenance, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, in that it is immediately necessary to issue a purchase order in accordance with the terms, conditions, and specifications of Solicitation Number: SA002655 on file in the Purchasing Office, for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with E.H. Wachs Company for the purchase of a Valve Maintenance Trailer C/W Valve Exerciser & Vacuum Excavation/Cleanout Unit for the Division of Power and Water, in accordance with specifications on file in the Purchasing Office.
Section 2. That the expenditure of $54,045.00 or so much thereof as may be needed, be and the same hereby is authorized from the Water System Operating Fund, Fund No. 600, OCA 602722, Object Level 1: 06, Object Level 03: 6651.
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.