Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Uniforms for various City agencies, to and including March 31, 2008. Formal bids were opened by the Purchasing Office on March 25, 2004.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001069). 166 bids were solicited: (MBE- 7, FBE-7). The formal bid opened March 25, 2004. Six proposals were received. FL002195, with Cintas Corporation, was established in accordance with the bids received.
The original contract provided for modification and extension; however, that extension period has passed. The Purchasing Office has determined that while a new contract is being developed, it would be in the City's best interest to extend the existing agreement. In order to extend the contract, waiver legislation is required.
Cintas Corporation, contract compliance #311703809, expires 11/9/09.
Estimated Annual Expenditure: $200,000.00
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
1. Amount of additional funds: The estimated annual expenditure for the contract is $200,000.00.
2. Reason additional needs were not foreseen: An extension was provided for in the original contract and has been utilized. However, additional research time is needed prior to opening bids for a new contract.
3. Reason other procurement processes not used: Pricing and contract terms in the existing contract are acceptable to the City.
4. How cost was determined: The cost, terms and conditions are in accordan...
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