Explanation
Background: The Paving The Way...Program has been serving the citizens of the Greater Columbus area since 1990. This Program provides up-to-date roadway construction information to the public and the media on traffic detours, alternate travel routes and road closures, technical advice and coordination for road construction related activities, public messages advocating work zone safety, demand reduction (carpooling, use of mass transit) and traffic management. Additionally, Paving The Way
maintains a web site www.pavingtheway.org and automated mailing lists that send out construction updates to over 3,000 recipients daily.
This ordinance authorizes the Public Service Director to enter into a three-year contract with the Ohio Department of Transportation (ODOT) and the Mid-Ohio Regional Planning Commission (MORPC).
Fiscal Impact: The cost of the three-year program will be $875,000.00 of which eighty percent (80%) is funded with MORPC STP-M funds ($700,000.00) and twenty percent local funds ($175,000.00).
The city's share over the three-year period will be $175,000.00 and will come from Street Construction, Maintenance and Repair Fund. Once the 2008 budget for this Fund is finalized then ordinances(s) for the City share of this match will be submitted to City Council. This ordinance appropriates the entire MORPC share ($700,000.00) into the General Government Grant Fund, where it is then authorized for expenditure.
Emergency action is requested so that no disruption in service occurs when the current contract expires on December 31, 2007.
Title
To authorize the Public Service Director to enter into an agreement with the Director of the Ohio Department of Transportation and the Executive Director of the Mid-Ohio Regional Planning Commission for the 2008-2012 Paving The Way program for the Transportation Division; to appropriate $700,000.00 within the General Government Grant Fund; to authorize the expenditure of $700,000.00 or so much thereof as may be needed from the General Government Grant Fund; and to declare an emergency. ($700,000.00)
Body
WHEREAS, the Public Service Director has identified the need for the Paving The Way program for traffic management and roadway construction communication which is described as a program that disseminates roadway construction information to the public and media and provides construction traffic management, public relations and technical advise and coordination for construction-related activities, demand reduction and work zone safety with portions of the project both inside and outside the municipal corporation limits and hereinafter referred to as "the program"; and
WHEREAS, the Director of the Ohio Department of Transportation and the Executive Director of the Mid-Ohio Regional Planning Commission (MORPC) further desire cooperation from the city of Columbus in the planning and execution of this program; and
WHEREAS, the total cost of this program will be $875,000.00 with $700,000.00 (80 percent) coming from MORPC STP-M funding and $175,000.00 (20 percent) coming from the city Street Construction, Maintenance and Repair Fund upon passage of the 2008 budget; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is necessary to authorize and grant consent for a three-year program and to establish appropriation authority for the program, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and hereby is authorized to enter into contract with the Ohio Department of Transportation (ODOT) and the Mid-Ohio Regional Planning Commission (MORPC) for the "Paving The Way
Program on behalf of the Transportation Division for the period January 1, 2008 through June 30, 2011.
SECTION 2. That the sum of $700,000.00 be and hereby is appropriated from the unappropriated balance of Fund 220, the General Government Grant Fund, and from all monies estimated to come in to said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2008 to Department No. 59-09, Transportation Division, as follows:
Object Level One Code| Object Level 3 Code| Amount
01 1101 $585,000.00
02 2290 $ 20,000.00
03 3390 $ 95,000.00
Total $700,000.00
SECTION 3. That the City Auditor shall establish accounting codes as necessary.
SECTION 4. That the monies in the foregoing Section 1 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That for purposes of paying the cost thereof, the sum of $700,000.00, or so much thereof as may be needed, is hereby authorized to be expended from Fund 220, the General Government Grant Fund, Department No. 59-09, Transportation Division, as follows with the Auditor's office assigning a grant number and OCA code:
Object Level One Code 01 | Object Level Three Code | Amount
01 1101 $585,000.00
02 2290 20,000.00
03 3390 95,000.00
Total $700,000.00
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.