City of Columbus - File #: 1896-2007

• File #: 1896-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/8/2007
• In control: Public Service & Transportation Committee
• On agenda: 12/10/2007
• Final action: 12/13/2007
• Title: To authorize the Public Service Director to extend for one year the existing agreement with Computran Systems Engineering, L.L.C. for software maintenance for the Transportation Division's downtown signal system processor per the sole-source provisions of the Columbus City Codes, 1959; to authorize the expenditure of $20,634.40 or so much thereof as may be needed for this purpose from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($20,634.40)

Date	Ver.	Action By	Action	Result
12/13/2007	1	ACTING CITY CLERK	Attest
12/12/2007	1	MAYOR	Signed
12/10/2007	1	Columbus City Council	Approved	Pass
12/10/2007	1	COUNCIL PRESIDENT	Signed
11/27/2007	1	EBOCO Reviewer	Reviewed and Approved
11/27/2007	1	ODI DIRECTOR	Reviewed and Approved
11/27/2007	1	Service Reviewer	Sent for Approval
11/27/2007	1	CITY ATTORNEY	Reviewed and Approved
11/27/2007	1	Service Reviewer	Sent to Clerk's Office for Council
11/26/2007	1	Finance Reviewer	Reviewed and Approved
11/26/2007	1	Finance Reviewer	Reviewed and Approved
11/26/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/26/2007	1	FINANCE DIRECTOR	Reviewed and Approved
11/26/2007	1	SERVICE DIRECTOR	Reviewed and Approved
11/26/2007	1	Auditor Reviewer	Reviewed and Approved
11/26/2007	1	CITY AUDITOR	Reviewed and Approved
11/26/2007	1	Service Reviewer	Sent for Approval
11/23/2007	1	SERVICE DIRECTOR	Reviewed and Approved
11/15/2007	1	Service Reviewer	Reviewed and Approved
11/8/2007	1	Service Drafter	Sent for Approval

Explanation

Background: The Transportation Division operates several specialized traffic control computers. These computers expedite vehicular traffic flow and maximize pedestrian safety by synchronizing and coordinating traffic signals and interpreting information forwarded from buried loop detectors, overhead cameras and the like, allowing the signals to operate in either an automatic mode or manually as directed by traffic engineers from a central location. The software utilized by the downtown signal system processor (computer) is proprietary and requires unique maintenance that is offered by a sole-source provider, Computran Systems Engineering, L.L.C. This ordinance authorizes the Public Service Director to execute a one-year extension of the existing maintenance agreement for this purpose and authorizes the expenditure of $20,634.40 to pay for said agreement. Computran System Engineering, L.L.C.'s contract compliance number is 204160738 and expires November 3, 2008. The agreement is being extended per the sole-source provisions of the Columbus City Code, 1959.

This contract was authorized by ordinance 2580-2003. The initial service period ran from 12/23/2005 to 12/22/2006. The contract was renewed in 2006 for the time period 12/23/2006 to 12/22/2007. This is the second of four expected renewal periods. The period of this extension is from 12/23/2007 to 12/22/2008.

Fiscal Impact: This expenditure is budgeted within the Street Construction Maintenance and Repair Fund as a normal operating expense of the Transportation Division.

Emergency action is requested in order to have the maintenance agreement become effective as soon as possible in order to preclude a lapse in the maintenance of this critcal system and thereby preserve the public safety and welfare.

Title

To authorize the Public Service Director to extend for one year the existing agreement with Computran Systems Engineering, L.L.C. for software maintenance for the Transport...