Explanation
Background: This legislation authorizes the Finance and Management Director to modify a contract for the Facilities Management Division with Physical Planning Technologies, LTD (PPT) for server hosting and annual software support and updating for a Comprehensive Municipal Capital Planning and Asset Management System. The original contract for PPT was authorized in the amount of $497,113 by Ordinance 0603-2005, passed July 20, 2005. It provided a software application for a Capital Planning Management System, as well as training and software support. It was modified by Ordinance 1907-2005, passed December 8, 2005, in the amount of $36,000 and by Ordinance 2232-2006, passed 12/13/2006, in the amount of $22,070. These modifications provided for server hosting and software support, respectively. The modification authorized by this ordinance will extend the server hosting and software support for an additional year (09/01/2007 to 08/31/2008). It will be impractical to bid these services, as no other company can provide server hosting and software support for PPT products.
Emergency action is requested so that proper management of city capital and operational projects is not delayed.
Fiscal Impact: The amount of this modification is $50,400.00. The contract was originally authorized by Ordinance 0603-2005 ($497,113) and modified by Ordinance 1907-2005 ($36,000) and Ordinance 2232-2006 ($22,070). Upon passage of this ordinance, the total cost of this contract will be $605,583. Funding is available in the 2007 General Fund budget. Physical Planning Technologies LTD Contract Compliance Number 98-0400011, exp. 02/18/2008.
Title
To authorize the Finance and Management Director to modify a contract for the Facilities Management Division with Physical Planning Technologies, LTD, for server hosting and software support for a Comprehensive Municipal Capital Planning and Asset Management System, to authorize the expenditure of $50,400.00 from the General Fund, and to declare an emergency. ($50,400.00).
Body
WHEREAS, Ordinance 0603-2005, passed July 20, 2005, authorized the Facilities Management Division to enter into contract with Physical Planning Technologies, LTD for a Municipal Capital Planning and Asset Management System, and
WHEREAS, it is necessary for the Finance and Management Director to modify a contract with Physical Planning Technologies, LTD in order to provide server hosting and software support for an additional year for a Comprehensive Municipal Capital Planning and Asset Management System, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Physical Planning Technologies, LTD for software support and server hosting for a Comprehensive Municipal Capital Planning and Asset Management System, so that proper management of city capital and operational projects is not delayed, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract with Physical Planning Technologies, LTD for one year of server hosting and software support for a Comprehensive Municipal Capital Planning and Asset Management System.
SECTION 2. That the expenditure of $50,400.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07, Fund: 010, OCA Code: 450044, Object Level 1: 03
Object Level 3: 3336, Amount: $50,400.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.