Explanation
BACKGROUND:
The Department of Technology has undertaken a project to replace an aged and outdated Heating, Ventilation and Air Conditioning (HVAC) system. This system is critical to daily computer operations, as it controls humidity and provides for favorable air temperatures required for the computer facility environment; which ultimately assist with reducing the risk of service interruption associated with computer operations, which provides services to various city agencies.
Approval of this ordinance will authorize the Director of the Department of Technology to enter into agreement with General Temperature Control, Inc. for the installation and related services associated with the Heating, Ventilation and Air Conditioning (HVAC) system, for Phase I and Phase Three.
Previously, the Department of Technology entered into agreement with Advanced Engineering Consultants, Ltd, (AEC) for consulting and related services; authorized by the passage of ordinance number 2163-2006, passed by City Council on December 11, 2006; associated with determining the need for improvements, repairs and or replacement, along with the design of the Heating, Ventilation and Air Conditioning (HVAC) system. From these services, it was determined that it was in the best interest of the City to replace the HVAC system. After this determination AEC assisted the Department of Technology with creating bid specifications for the implementation of a new HVAC system. Of which, these bid specifications were utilized for the formal bid process, necessary for the award of services for the implementation and installation of the HVAC system.
After the bid specifications were created, The Facilities Management Division assisted the Department of Technology by processing the formal bid; and followed the guidelines of City Code Chapter 329.14, awarding professional service contracts through the requests for proposals (RFP). The RFP (SA002637) was prepared and posted on the City...
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