Explanation
Need: The Division of Police needs to purchase twenty-four (24) Heckler & Koch tactical pistols with accessories. The tactical pistols will be used by the Narcotics Bureau IN/TAC section during strategic operations.
Bid Information: Five bids were received in the Purchasing Office for Bid # SA002658, Tactical Pistols for the Division of Police which opened October 25, 2007.
Overall total prices for Items 1, 2 and 3 were as follows: Vance Outdoors, Inc. $25,477.20, James Wright dba Tactical Weapons USA $26,918.00, Clyde Armory $27,312.00, Michigan Police Equipment Company $27,614.40 and Personal Protection Group, LLC $27,740.40. Lowest bid meeting specification for Items 1, 2, and 3 was Vance Outdoors, Inc.
Items 4 and 5 total prices were as follows: Vance Outdoors, Inc. $6,948.00, James Wright dba Tactical Weapons USA $6,893.40, Clyde Armory $8,124.00, Michigan Police Equipment Company $6,330.00 and Personal Protection Group, LLC $6,964.05. Michigan Police Equipment Company was the lowest overall bidder on Items 4 and 5. Since this purchase is under $20,000 for these items, the Purchasing Office will process a purchase order for these items.
Vance Outdoors, Inc. was the lowest overall and best bid received per specification for Items 1, 2 and 3, therefore a contract should be awarded to them.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No: 542072038 expires 02/29/2008
Emergency Designation: Emergency legislation is requested so that this purchase may be completed by year-end closing.
FISCAL IMPACT:
Since this purchase will be made with Law Enforcement Contraband Seizure Funds, there will be no effect on the financial status of the General Fund. $32,400.00 has been appropriated for this purchase through the Law Enforcement Contraband Seizure Funds.
Title
To authorize and direct the Finance and Management Director to enter into contract with Vance Outdoors, Inc. for the purchase of tactical pistols and accessories for the Division of Police, to authorize the expenditure of $25,477.20 from the Law Enforcement Contraband Seizure Funds; and to declare an emergency. ($25,477.20)
Body
WHEREAS, there is a need to purchase tactical pistols and accessories for the Division of Police; and
WHEREAS, formal bid proposal SA002658 for the purchase of tactical pistols and accessories for the Division of Police was received by the Purchasing Office on October 25, 2007; and
WHEREAS, Vance Outdoors, Inc. was the overall lowest and most responsive bid received; and
WHEREAS, the cost of this purchase was appropriated in the Law Enforcement Contraband Seizure Funds; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter to contract with Vance Outdoors, Inc. for the purchase of tactical pistols and accessories for the Division of Police, thereby preserving the public peace, property, health, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into contract with Vance Outdoors, Inc. for the purchase of tactical pistols and accessories for the Division of Police, Department of Public Safety on the basis of Vance Outdoors, Inc. bid being the overall lowest and most responsive bid received.
SECTION 2. That the expenditure of $25,477.20 or so much thereof as may be needed, be and the same is hereby authorized as follows:
DIV 30-03 | FUND 219 | OBJ LEVEL (1) 02 | OBJECT LEVEL (3) 2215 | OCA # 300988 |
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from the after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.