Explanation
BACKGROUND: To establish four (4) UTC Contracts for the option to purchase Plumbing Supplies for Various City Agencies. The term of the proposed option contracts will be for approximately three (3) years, expiring March 31, 2011. The Purchasing Office opened formal bids on October 25, 2007.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002653) Thirty Five (35) bids were solicited; Six (6) bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:
Ferguson Enterprises. CC#541211771 (expires August 9, 2008), $1.00.
Westwater Supply Corporation. CC#314427980 (expires November 15, 2008), $1.00.
Worly Plumbing Supply. CC#314391479 (expires January 11, 2008), $1.00.
American Backflow Products Company. CC#591724508 (expires October 19, 2009), $1.00.
Total Estimated Annual Expenditure: $200,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or listed on the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. Various Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into four (4) contracts for the option to purchase Plumbing Supplies from Ferguson Enterprises, Westwater Supply Corporation, Worly Plumbing Supply and American Backflow Products Company to authorize the expenditure of four (4) dollars to establish the contracts from the Purchasing Contract Account, and to declare an emergency ($4.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 25, 2007 and selected the lowest, responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, these Plumbing Supplies are necessary for the operations of Various City Agencies and for the continued health and well being of the citizens of Columbus, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Various City Agencies in that it is immediately necessary to enter into contracts for the option to purchase Plumbing Supplies , thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contracts for the option to purchase Plumbing Supplies in accordance with Solicitation SA002653 as follows:
Ferguson Enterprises: Primary Catalog Award Categories 1, 4, 6, 6A, 7 & 11: Award items as bid only for Categories 14 & 17: Amount $1.00
Westwater Supply Corporation: Primary Catalog Award Categories 9A, 9B, 10 12 12A, 15 & 19: Secondary Catalog Award for categories 5, 9C & 16: Amount $1.00
Worly Plumbing Supply: Primary Catalog Award Categories 2, 3, 9, 9D, 13 & 18; Award items as bid only for Categories 5, 8, 9C & 16; Amount $1.00
American Backflow Products Company: Primary Catalog Award Category 20: Amount $1.00.
SECTION 2. That the expenditure of $4.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.