Explanation
Background: This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a Blanket Purchase Order for the acquisition of hardware and related equipment, for connectivity, necessary for distributing data to users, that will be installed within the Fleet facility at Groves Road. This purchase is needed prior to the end of this year, 2007, as it is associated with the relocation of City staff to the Fleet facility, and will commence upon approval of this ordinance and the associated certified purchase order.
This purchase will be made from a pre-existing Universal Term Contract (UTC), established through the competitive bid process by the Purchasing Office, with Pomeroy IT Solutions (FL002554, BPCMP30B - Expiration Date: 12/31/07; the Purchasing Office is in process of extending this for one year, prior to the expiration date).
Also, this legislation will authorize the City Auditor to transfer funds between object levels in the Department of Technology's Information Services Fund, of which funds for this transfer have been identified and are available.
Fiscal Impact: Funds for this purchase, in the amount of $30,000.00, have been identified, and will require a transfer of funds between object levels, in the Fleet Management Direct Charge budget, OCA 514013, within the Information Services Fund.
Emergency: Emergency legislation is required to facilitate prompt ordering of equipment and related payment, in keeping with deadlines and timelines.
Contract Compliance: 61-1352158 Expiration Date: 10/24/2009
Title
To authorize the Director of Finance and Management, to establish a purchase order for the Department of Technology, on behalf of the Fleet Management Division, for the acquisition of hardware and related equipment, from Pomeroy IT Solutions, Inc.; to authorize the City Auditor to transfer $17,925.00 between object levels within the Department of Technology's Information Services Fund; to authorize the expenditure of $30,000.00 from the Information Services Fund; and to declare an emergency ($30,000.00)
Body
WHEREAS, this legislation authorizes the Director of Finance and Management, to establish a purchase order for the Department of Technology, on behalf of the Fleet Management Division, for the acquisition of hardware and related equipment, from Pomeroy IT Solutions; and
WHEREAS, this purchase is necessary for connectivity that will allow for distribution of data to users, that will be installed within the Fleet facility at Groves Road; and
WHEREAS, this purchase is needed prior to the end of this year, 2007, as it is associated with the relocation of City staff to the Fleet facility, and will commence upon approval of this ordinance and the associated certified purchase order; and
WHEREAS, this purchase will be made from a pre-existing Universal Term Contract (UTC), established through the competitive bid process by the Purchasing Office, with Pomeroy IT Solutions; and
WHEREAS, there is a need to transfer funds between object levels to provide funds for this purchase; and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Technology in that it is necessary for the Finance and Management Director to establish a Blanket Purchase Order with Pomeroy IT Solutions, Inc., for the acquisition of hardware and related equipment, associated with the relocation of staff to the Fleet facility at Groves Road, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Finance and Management, is hereby authorized to establish a Blanket Purchase Order, for the Department of Technology, on behalf of the Fleet Management Division, for the acquisition of hardware and related equipment, for connectivity, necessary for distributing data to users, that will be installed within the Fleet facility at Groves Road; from Pomeroy IT Solutions, Inc.; from a pre-existing UTC, in the amount of $30,000.00.
SECTION 2: That the City Auditor be and is hereby authorized to transfer $17,925.00 between object levels within the Department of Technology's Information Services Fund as follows:
FROM:
Div.: 47-01|Fund: 514|SubFund: 513|OCA Code: 514013|Obj. Level 1: 03|Amount: $17,925.00
TO:
Div.: 47-01|Fund: 514|SubFund: 513|OCA Code: 514013|Obj. Level 1: 06|Obj. Level 3: 6649|Amount: $17,925.00
SECTION 3: That the expenditure of $30,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|SubFund: 513|OCA Code: 514013|Obj. Level 1: 06|Obj. Level 3: 6649|Amount: $30,000.00
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.