Explanation
The purpose of this ordinance is to authorize the Director of Finance and Management to enter into purchase order with Center City International for the purchase of two single axle dump trucks (one truck with snow plow and spreader option and one truck without options). This vehicle will be used for various rehabilitation and maintenance projects for the Division of Power and Water. The Division of Power and Water budgeted $115,000.00 for the purchase of the purchase of one vehicle and an expansion request for a second vehicle. The lowest, responsive, responsible bidder was Center City International at $218,972.00. They do not have MBE/FBE status.
The Purchasing Office opened formal bids on November 8, 2007. Four (4) bids were received. A tabulation of those bids is available on the attached recommendation letter.
SUPPLIER: Center City International, CC# 31-1048371, expiration date: April 30, 2008
Fiscal Impact: Funds are budgeted and available in the 2007 Water System Operating Fund's Budget to fund this purchase, which totals $218,972.00. Also, this ordinance authorizes the transfer of funds between Object Levels, to accommodate the expenditure authorized by this ordinance.
$263,190.00 was expended for Dump Trucks during 2006.
$0 was expended for Dump Trucks during 2005.
Title
To authorize the Director of Finance and Management to establish a purchase order with Center City International for the purchase of two single axle dump trucks for the Division of Power and Water; to authorize and direct the City Auditor to transfer $218,972.00 between Object Levels within the Water System Operating Fund; and to authorize the expenditure of $218,972.00 from the Water System Operating Fund; and to declare an emergency. ($218,972.00)
Body
WHEREAS, the Purchasing Office opened formal bids on November 8, 2007 for the purchase of Single Axle Dump Trucks for the Division of Power and Water, Distribution Maintenance, and
WHEREAS, the Division of Power and Water recommends an award to be made to the lowest, responsive, and responsible bidder Center City International and,
WHEREAS, this equipment will be used for various water rehabilitation and maintenance projects performed by Distribution Maintenance, and
WHEREAS, the Division of Power and Water has a need to transfer $218,972.00 between Object Levels in the 2007 Water System Operating Fund's Budget. Funds for this transfer have been identified and are available in the Object Level One: 02; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, in that it is immediately necessary to issue a purchase order in accordance with the terms, conditions, and specifications of Solicitation Number: SA002672 on file in the Purchasing Office, for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the City Auditor be and is hereby authorized and directed to transfer $218,972.00 between object levels within the 2007 Water System Operating Fund's Budget as follows:
From: Div.: 60-09| Fund: 600 | OCA Code: 602417 | Object level One: 02| Object level Three: 2000|
Amount: $218,972.00
To: Div.: 60-09| Fund: 600 | OCA Code: 602730| Object level One: 06| Object level Three: 6652|
Amount: $218,972.00
Section 2. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Center City International for the purchase of two Single Axle Dump Trucks (one truck with snow plow and spreader option and one dump truck without options) for the Division of Power and Water, in accordance with specifications on file in the Purchasing Office.
Section 3. That the expenditure of $218,972.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 60-09| Fund: 600 | OCA Code: 602730 | Object level One: 06| Object level Three: 6652|
Amount: $218,972.00
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.