City of Columbus - File #: 1931-2007

• File #: 1931-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/13/2007
• In control: Utilities Committee
• On agenda: 12/10/2007
• Final action: 12/13/2007
• Title: To authorize the Director of Finance and Management to establish a purchase order with OKI Systems Limited for the purchase of a Forklift Truck for the Division of Power and Water, and to authorize the expenditure of $30,540.56 from the Water System Operating Fund, and to declare an emergency. ($30,540.56)

Date	Ver.	Action By	Action	Result
12/13/2007	1	ACTING CITY CLERK	Attest
12/12/2007	1	MAYOR	Signed
12/10/2007	1	Columbus City Council	Approved	Pass
12/10/2007	1	COUNCIL PRESIDENT	Signed
12/7/2007	1	Utilities Drafter	Sent to Clerk's Office for Council
12/6/2007	1	City Clerk's Office	Sent back for Clarification/Correction
11/27/2007	1	Utilities Drafter	Sent for Approval
11/27/2007	1	CITY ATTORNEY	Reviewed and Approved
11/27/2007	1	Utilities Drafter	Sent to Clerk's Office for Council
11/26/2007	1	EBOCO Reviewer	Sent for Approval
11/26/2007	1	ODI DIRECTOR	Reviewed and Approved
11/26/2007	1	Utilities Drafter	Sent for Approval
11/26/2007	1	Auditor Reviewer	Reviewed and Approved
11/26/2007	1	CITY AUDITOR	Reviewed and Approved
11/23/2007	1	Utilities Drafter	Sent for Approval
11/21/2007	1	Finance Reviewer	Reviewed and Approved
11/21/2007	1	Finance Reviewer	Reviewed and Approved
11/21/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/21/2007	1	FINANCE DIRECTOR	Reviewed and Approved
11/20/2007	1	Utilities Reviewer	Sent for Approval
11/20/2007	1	UTILITIES DIRECTOR	Reviewed and Approved
11/20/2007	1	Utilities Drafter	Sent for Approval
11/16/2007	1	Utilities Reviewer	Reviewed and Approved
11/16/2007	1	Utilities Drafter	Sent for Approval
11/15/2007	1	Utilities Drafter	Sent for Approval
11/15/2007	1	Utilities Drafter	Sent for Approval
11/13/2007	1	Utilities Drafter	Sent for Approval
11/13/2007	1	Utilities Drafter	Sent for Approval
11/13/2007	1	Utilities Drafter	Sent for Approval

Explanation

The purpose of this ordinance is to authorize the Director of Finance and Management to enter into a purchase order with OKI Systems Limited for the purchase of a Forklift Truck for the Division of Power and Water, Distribution Maintenance. This vehicle will be used for various rehabilitation and maintenance projects for the division. The Division of Power and Water budgeted $35,000.00 for this purchase. The lowest, responsive, responsible bidder is OKI Systems Limited at $30,540.56. They do not have MBE/FBE status.

The Purchasing Office opened formal bids on November 8, 2006. Two (2) bids were received. A tabulation of that bid is available on the attached recommendation letter.

SUPPLIER: OKI Systems Limited, CC# 31-1522345, expiration date: August 30, 2008

Fiscal Impact: The Division of Power and Water budgeted $35,000.00 for this purchase.

$23,608.12 was expended for Forklift Trucks during 2006.
$0 was expended for Forklift Trucks during 2005.


Title

To authorize the Director of Finance and Management to establish a purchase order with OKI Systems Limited for the purchase of a Forklift Truck for the Division of Power and Water, and to authorize the expenditure of $30,540.56 from the Water System Operating Fund, and to declare an emergency. ($30,540.56)


Body

WHEREAS, the Purchasing Office opened formal bids on November 8, 2007 for the purchase of a Forklift Truck for the Division of Power and Water, Distribution Maintenance, and

WHEREAS, the Division of Power and Water recommends an award to be made to the lowest, responsive, and responsible bidder OKI Systems Limited and,

WHEREAS, this equipment will be used for various water rehabilitation and maintenance projects performed by Distribution Maintenance, and

WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, in that it is immediately necessary to issue a purchase order in accordance with the terms, conditions, ...