Explanation
The City of Columbus Department of Public Safety, Division of Police needs to purchase a driving simulator which will provide critical training in a cost effective manner and safe environment. Currently, the Division of Police does not have a driver's training facility and there are no additional cruisers available for training purposes.
There is an additional need for the City Auditor to transfer funds within Object Levels (01) in the appropriated amounts in the Drug Seizure Fund.
In August 2005, the Division of Police purchased an interactive video training system which has greatly enhanced the Division's simulation training. This new driving simulator will be integrated with the Division of Police current MILO system. FAAC Incorporated provides the only driving simulator that fully interacts with the Division of Police current interactive video (MILO) training system. FAAC Incorporated is the sole manufacturer and distributor of this driving simulator. Research was also completed by contacting current users of this system, the Commonwealth of Kentucky and Sheriff's Office in Dublin, CA and these agencies are extremely satisfied with the system and service provided. As a result, the Division of Police is requesting to purchase this system as sole source procurement.
The Division of Police is requesting that the Director of Finance and Management enter into contract for the purchase of a driving simulator in the amount of $120,000.00.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Emergency Designation: Emergency legislation is requested in order to complete this purchase by the year-end closing.
Contract Compliance Number: 382690218, expires 11/15/2009
FISCAL IMPACT: Since this purchase will be made with Law Enforcement Contraband Seizure Funds, there will be no effect on the financial status of the General Fund. A total of $100,000.00 has been appropriated for this purchase through the Law Enforcement Contraband Seizure Funds. The additional $20,000.00 needs to be transferred within Object Levels (01) in the Drug Seizure Fund.
Title
To authorize and direct the Director of Finance & Management to enter into a contract for the purchase of a driving simulator with FAAC Incorporated in accordance with the sole source procurement; to authorize the expenditure of $120,000.00 from the Law Enforcement Contraband Seizure Fund; to authorize a transfer of funds within Object Levels in the Drug Seizure Fund; and to declare an emergency. ($120,000.00)
Body
WHEREAS, the Division of Police pursued a negotiated bid in accordance with sole source provisions of the Columbus City Code; and
WHEREAS, FAAC Incorporated is the sole manufacturer and sole distributor of the driving simulator which fully integrates with our current interactive video training system; and
WHEREAS, it is necessary to waive the provisions of Section 329.06 of the Columbus City Code; and
WHEREAS, the cost of this purchase was appropriated in the Law Enforcement Contraband Seizure Funds; and
WHEREAS, funds need to be transferred within Object Levels (01) in the Drug Seizure Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter to contract for the purchase of a driving simulator, thereby preserving the public peace, property, health, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into a contract with FAAC Incorporated for the option to purchase a driving simulator in accordance with the negotiated pricing all items specified in the amount of $120,000.00.
SECTION 2. That the City Auditor be and is hereby authorized to transfer funds within the Law Enforcement Seizure Funds as follows:
From:
DIV 30-03 | FUND 219 | SUBFUND 016 | OBJ LEVEL (1) 02 | OBJECT LEVEL (3) 2224 | OCA # 300988 | AMOUNT $20,000.00.
To:
DIV 30-03 | FUND 219 | SUBFUND 016 | OBJ LEVEL (1) 06 | OBJECT LEVEL (3) 6646 | OCA # 300988 | AMOUNT $20,000.00.
SECTION 3. That the expenditure of $120,000.00 or so much thereof as may be needed, be and the same is hereby authorized as follows:
DIV 30-03 | FUND 219 | SUBFUND 016 | OBJ LEVEL (1) 06 | OBJECT LEVEL (3) 6646 | OCA # 300988 | AMOUNT $120,000.00.
SECTION 4. That in accordance with Section 329.27 of Columbus City Codes, this Council finds it is in the best interest of the City of Columbus to waive the provisions of Section 329.06 of the Columbus City Codes to permit the aforementioned purchases.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from the after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.