City of Columbus - File #: 1935-2007

• File #: 1935-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/13/2007
• In control: Finance & Economic Development Committee
• On agenda: 12/10/2007
• Final action: 12/13/2007
• Title: To authorize the Finance and Management Director to enter into contract with King Business Interiors, Inc. for the procurement, scheduling, delivery, and installation of furniture at the new Fleet Maintenance Facility at 4211 Groves Road; to authorize the expenditure of $186,845.58 from the Fleet Management Services Fund, and to declare an emergency. ($186,845.58)

Date	Ver.	Action By	Action	Result
12/13/2007	1	ACTING CITY CLERK	Attest
12/12/2007	1	MAYOR	Signed
12/10/2007	1	Columbus City Council	Approved	Pass
12/10/2007	1	COUNCIL PRESIDENT	Signed
11/27/2007	1	EBOCO Reviewer	Reviewed and Approved
11/27/2007	1	ODI DIRECTOR	Reviewed and Approved
11/27/2007	1	Service Reviewer	Reviewed and Approved
11/27/2007	1	CITY ATTORNEY	Reviewed and Approved
11/27/2007	1	Service Reviewer	Sent to Clerk's Office for Council
11/26/2007	1	Auditor Reviewer	Contingent
11/26/2007	1	CITY AUDITOR	Reviewed and Approved
11/26/2007	1	Service Reviewer	Reviewed and Approved
11/23/2007	1	Service Reviewer	Reviewed and Approved
11/21/2007	1	Finance Reviewer	Reviewed and Approved
11/21/2007	1	Finance Reviewer	Reviewed and Approved
11/21/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/21/2007	1	Finance Reviewer	Reviewed and Approved
11/21/2007	1	FINANCE DIRECTOR	Reviewed and Approved
11/20/2007	1	Service Reviewer	Reviewed and Approved
11/16/2007	1	Finance Reviewer	Reviewed and Approved
11/14/2007	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to enter into contract on behalf of the Fleet Management Division with King Business Interiors, Inc. in order to purchase furniture for use in the new Fleet Maintenance Facility offices located at 4211 Groves Road. Services required include procurement, scheduling, delivery, and installation of new furnishings that are to include modular work station systems and furniture for common areas. The following bids were received by the Purchasing office on October 11, 2007 for the procurement, scheduling, delivery and installation of furniture via SA002617 (*1FBE, 0 MBE).


Vendor Bid Amount
Charles Ritter Company $164,223.30
Continental Office Environments $179,204.25
* King Business Interiors, Inc. $186,845.58

*FBE

After review of the bids received, the Fleet Management Division recommends acceptance of the bid submitted by King Business Interiors, Inc. for all items except item #2, the Service Write-up Area, which will not be awarded at this time. The total amount of award will be $186,845.58 for the procurement, scheduling, delivery, and installation of furniture. Continental Office Environments and Charles Ritter Company numerically bid lower than King Business Interiors, Inc., however they did not submit complete pricing information or complete all areas of the bid documents making them non-responsive.

Emergency Action is requested to allow furniture delivery to occur at the new Fleet Maintenance Facility in late January, thereby ensuring that said delivery does not delay Fleet Management staff moving to the building.

CONTRACT COMPLIANCE: Contract Compliance for King Business Interiors, Inc.; 31-1624533, which expires 4/20/09.

FISCA...