Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to renew and modify a contract for the Facilities Management Division for snow/ice removal at 757 Carolyn Avenue, 750 Piedmont Road, 1000 North Hague Avenue, and the Health Department at 240 Parsons Avenue. By modifying, the Division is adding the following locations: 1393 East Broad Street, 475 Elwood, and 4211 Groves Road.
The original contract was awarded based on bids received October 7, 2003, and was authorized by Ord. 0029-2004 (passed March 9, 2004) covering all of 2004, including snow/ice removal as well as landscaping. After renewal in 2005, the snow/ice removal portion was renewed for all of 2006 by Ord. 2148-2005 (passed December 14, 2005) and the landscaping portion for 2006 was renewed by Ord. 0747-2006 (passed May 3, 2006). The snow/ice removal portion was then renewed for all of 2007 by Ord. 2092-2006 (passed December 7, 2006) and the lansdacping portion for 2007 was renewed by Ord. 0537-2007 (passed March 27, 2007). This ordinance renews the contract for the fourth of four one-year renewal options. This renewal will cover the period January 1, 2008 through December 31, 2008. This ordinance only provides funding for the snow/ice removal portion of the contract. Funding for the landscaping portion of the contract will be requested in spring 2008.
Emergency action is requested so that snow and ice removal will not be suspended at the end of the current term, December 31, 2007, thereby providing safe parking lots for City employees and public users of these facilities.
Fiscal Impact: The cost of this contract renewal is $34,950.00. In 2007, the cost of this contract was $99,950.00, including landscaping, as well as snow/ice removal. In 2006, the cost of this contract was $77,000.00, including landscaping. In 2005, the cost of this contract was $75,545.68, including landscaping, as well as snow/ice removal. The Facilities Management Division budgeted $90,000.00 in the 2007 General Fund budget for this contract. the additional $4,950.00 is available through savings in other services. The Fleet Management Division has $5,000.00 available in the 2007 budget for this contract.
Winnscapes' contract compliance number 31.1313521, expiration 07.24.2009.
Title
To authorize the Finance and Management Director to renew and modify a contract for the Facilities Management Division with Winnscapes for snow/ice removal at various City-owned locations; to authorize the expenditure of $29,950.00 from the General Fund; to authorize the expenditure of $5,000.00 from the Fleet Management Services Fund; and to declare an emergency. ($34,950.00)
Body
WHERAS, it is necessary to provide snow/ice removal at various City-owned locations, and
WHEREAS, renewing the contract with Winnscapes accomplishes this necessary goal, and
WHEREAS, an emergency exists in the usual daily operation of the Facilities Management Division in that it is immediately necessary to authorize the Finance and Management Director to renew and modify a contract for the Facilities Management Division with Winnscapes for snow/ice removal at various City locations to ensure that services continue uninterrupted, thereby providing safe parking lots for City employees and public users of these facilities; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew and modify a contract, on behalf of the Facilities Management Division, with Winnscapes, for snow/ice removal at various City-owned facilities.
SECTION 2. That the expenditure of $34,950.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3377
Amount: $29,950.00
Division: 45-05
Fund: 513
OCA Code: 451347
Object Level 1: 03
Object Level 3: 3377
Amount: $5,000.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.