Explanation
Background: This legislation authorizes a modification to the design contract with URS Corporation - Ohio. The design contract is for the preparation of contract construction drawings for the widening of Hard Road, Phases B and C. This modification is for changes to the contract construction plans of Hard Road, Phase C between Linworth Road and State Route 315. The Public Service Department and the Ohio Department of Transportation have determined that the public would be best served if the construction of Hard Road, Phase C was administered by the Ohio Department of Transportation (ODOT).
This modification will provide for the work necessary to revise the plans from a city plan format to an ODOT plan format.
The city entered into Contract No. CT-19317, later revised to EA02948-02, with URS Corporation - Ohio, on May 12, 1998 by passage of Ordinance No. 0950-98 on April 7, 1998 for $698,200.00 for the preparation of contract construction plans for Hard Road, Phase B. This contract was later modified to include the preparation of contract construction plans for Phase C which was authorized by Ordinance No. 0812-2001 for $755,712.00. Various other modifications brought the total amount of the contract to $1,816,912.00. The total amount of this modification No. 4 is $108,189.00. The value of the contract for Phases B and C including all modifications will be $1,925,101.00.
The consultant's Contract Compliance number is CC#340939859 and expires 8/31/09.
Fiscal Impact: Funds in the amount of $108,189.00 for this project are budgeted within the 2007 Capital Improvement Budget and are available from the 2007 bond sale.
Emergency justification: This contract was nearly complete and does not contain sufficient funds for the consultant to complete the work on the necessary plan revisions. Emergency action is requested in order to authorize the consultant to continue work as soon as possible and to reduce delays in plan production. ODOT intends to proceed to construction in the early summer of 2008. The consultant needs to have the plan revisions completed by January 30, 2008.
Title
To amend the 2007 Capital Improvement Budget; to authorize the transfer of funds within the Voted 1995, 1999, 2004 Streets and Highways Fund; to authorize the expenditure of $108,189.00 from the Voted 1995, 1999, 2004 Streets and Highways Fund; to authorize the Public Service Director to enter into an agreement to modify the contract with URS Corporation - Ohio for the Hard Road, Phases B and C widening project for the Transportation Division; and to declare an emergency. ($108,189.00)
Body
WHEREAS, Contract No. EA02948-02, was authorized by Ordinance No. 0950-98, passed April 7, 1998, and did authorize and direct the Public Service Director to enter into a contract for the preparation of contract construction plans for the Hard Road Widening Project Phases B and C, and
WHEREAS, Contract No. EA02948-02, was executed May 12, 1998, and approved by the City Attorney May 14, 1998, and
WHEREAS, Modification #1 was authorized by Ordinance No. 0812-2001 and passed on May 14, 2001, and
WHEREAS, Modification #2 was authorized by Ordinance No. 1056-2004 and passed on July 19, 2004, and
WHEREAS, Modification #3 was authorized by Ordinance No. 1355-2006 and passed on July 31, 2006, and
WHEREAS, it is necessary to modify this Contract No. EA02948-02 to increase the scope of service, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is necessary to provide funding for the necessary plan revisions , thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2007 Capital Improvements Budget established within ordinance 0733-2007 be and hereby is amended as follows:
Project Number/Project Name/Current CIB Amount/Amended Amount/CIB Amount as Amended
530208 / Federal State Match / $3,210,000.00 / ($108,189.00) / $3,101,811.00
590908 / Leveraged Projects / $350,000.00 / $108,189.00 / $458,189.00
SECTION 2. That the City Auditor be and hereby is authorized to transfer $108,189.00 within Fund 704, the Voted 1995, 1999, 2004 Streets and Highways Fund, Department No. 59-09, Transportation Division, as follows:
TRANSFER FROM:
Project # / Project Name / Object Level One/Object Level Three Codes / OCA Codes / Amount
530208 / Federal State Match / 06/6600 / 644385 / $108,189.00
TRANSFER TO:
Project # / Project Name / Object Level One/Object Level Three Codes / OCA Codes / Amount
590908 / Leveraged Projects / 06/6600 / 644385 / $108,189.00
SECTION 3. That for the purpose of paying for the cost thereof, the sum of $108,189.00, or so much as may be needed, is hereby authorized to be expended from the 1995, 1999, 2004 Voted Streets and Highways Fund, Fund 704, Transportation Division, Department No. 59-09, O.L One/Three Codes 06/6682, OCA Code 644385, Project 590908 (Leveraged Projects).
SECTION 4. That the Public Service Director be and is hereby authorized to modify and increase Contract No. EA02948-02 with URS Corporation - Ohio at 277 West Nationwide Boulevard, Columbus, Ohio 43215 in an amount not to exceed $108,189.00 to provide for additional work necessary to revise the plans from a city plan format to an ODOT plan format.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.