City of Columbus - File #: 1963-2007

• File #: 1963-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/15/2007
• In control: Safety Committee
• On agenda: 12/10/2007
• Final action: 12/13/2007
• Title: To authorize and direct the Finance and Management Director to enter into a contract for the purchase of television monitors for the Division of Police, to authorize the expenditure of $20,985.00 from Law Enforcement Contraband Seizure Funds, to waive the provisions of Columbus City Codes Chapter 329; and to declare an emergency. ($20,985.00)

Date	Ver.	Action By	Action	Result
12/13/2007	1	ACTING CITY CLERK	Attest
12/12/2007	1	MAYOR	Signed
12/10/2007	1	Columbus City Council	Approved	Pass
12/10/2007	1	COUNCIL PRESIDENT	Signed
12/4/2007	1	City Clerk's Office	Sent back for Clarification/Correction
12/4/2007	1	Safety Drafter	Sent to Clerk's Office for Council
11/27/2007	1	Safety Drafter	Sent for Approval
11/27/2007	1	CITY ATTORNEY	Reviewed and Approved
11/27/2007	1	Safety Drafter	Sent to Clerk's Office for Council
11/26/2007	1	FINANCE DIRECTOR	Reviewed and Approved
11/26/2007	1	Safety Drafter	Sent for Approval
11/26/2007	1	Auditor Reviewer	Reviewed and Approved
11/26/2007	1	CITY AUDITOR	Reviewed and Approved
11/23/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/21/2007	1	Finance Reviewer	Reviewed and Approved
11/21/2007	1	Finance Reviewer	Reviewed and Approved
11/20/2007	1	EBOCO Reviewer	Reviewed and Approved
11/20/2007	1	ODI DIRECTOR	Reviewed and Approved
11/20/2007	1	Safety Drafter	Sent for Approval
11/19/2007	1	Safety Reviewer	Reviewed and Approved
11/19/2007	1	SAFETY DIRECTOR	Reviewed and Approved
11/19/2007	1	Safety Drafter	Sent for Approval
11/16/2007	1	Safety Reviewer	Reviewed and Approved
11/16/2007	1	Safety Reviewer	Reviewed and Approved

Explanation

Need: The Division of Police needs to purchase television monitors and mounts for all the roll call rooms so that streaming content will be available for training purposes over the internet. All officers will be able to receive training and updates at their assigned location resulting in less time away from patrol areas.

Bid Information: The Division of Police requested an informal bid for this item since the formal bid process could not be completed in time to complete by year-end closing. The Purchasing Office advertised SO027079 from 11/02/07 through 11/12/07. Sixteen responses were received. The lowest bidder, Business Services bid $1399.00 each and met the exact specification. The Division of Police is requesting to waive competitive bidding due to insufficient time to complete a formal bid by year-end closing and award the purchase of television monitors from Business Services in the total amount of $20,985.00 based on their bid being lowest, most responsible, responsive and best bid evaluated by the Police Net personnel. The total amount for the mounts will be $1,785.00 and will be awarded to The Comp LTD, LLC. Since the purchase for the mounts is under $20,000, the Purchasing Office will process a purchase order for these items.

Contract Compliance No. 260787386, expires 11/05/2009

The listed company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Emergency Designation: Emergency legislation is requested in order to complete by year-end closing.

FISCAL IMPACT: Since this purchase will be made with Law Enforcement Contraband Seizure Funds, there will be no effect on the financial status of the General Fund. $68,750.00 has been appropriated for this purchase through the Law Enforcement Contraband Seizure Funds.

Title

To authorize and direct the Finance and Management Direct...