Explanation
Background: The Transportation Division is responsible for snow and ice removal and control and for maintaining the City's roadway system. To accomplish this mission the Division requires eight snow plows and five salt spreaders. These plows and spreaders will be installed on 1-ton pick-up trucks that have been purchased separately. This purchase is consistent with the division's fleet replacement program.
Bids were advertised in the City Bulletin and were received by the Purchasing Office on November 15, 2007 for Bid SA-002697 as follows:
Vendor K.E. Rose Co. Ace Truck Body Kaffenbarger Truck
Equipment
Snow Plow Fisher Extreme V 8.5 Western UTMVPP-85 Western UTMVPP-85
8 Unit Cost $32,800 $35,960 $36,896
Salt Spreader Hiway Model P Swenson PV358EST Swenson PV358H
5 Unit Cost $36,000 $44,680 $44,400
Total Cost $68,800 $80,640 $81,296
Status Majority Majority Majority
The lowest bid from K.E. Rose, contract compliance number 31-1233819 (expires 9/7/08), met specifications as the lowest responsive, responsible bidder. Their bid price for eight snow plows and five salt spreaders is $68,800.00.
Fiscal Impact: Funds in the amount of $68,800.00 are budgeted and available, $30,000.00 within the Municipal Motor Vehicle License Tax Fund, and $38,800.00 within the General Permanent Improvement Fund for this expenditure.
Emergency Justification: This legislation is requested to be heard as an emergency to ensure that the eight snow plows and five salt spreaders are available for immediate use.
Title
To appropriate $30,000.00 within the Municipal Motor Vehicle License Tax Fund; to appropriate $38,800.00 within the General Permanent Improvement Fund; to authorize the expenditure of $30,000.00 from the Municipal Motor Vehicle License Tax Fund and $38,800.00 from the General Permanent Improvement Fund; to authorize the Finance and Management Director to enter into a contract for the purchase of eight snow plows and five salt spreaders from the K.E. Rose Company, LLC; and to declare an emergency. ($68,800.00)
Body
WHEREAS, the Transportation Division is responsible for snow and ice removal and control and for maintaining the City's roadway system; and
WHEREAS, the Transportation Division is in need of eight snow plows and five salt spreaders; and
WHEREAS, funds are budgeted and available in the Municipal Motor Vehicle License Tax Fund and the General Permanent Improvement for this expense; and
WHEREAS, an emergency exists in the usual daily operations of the Transportation Division in that it is immediately necessary to purchase eight snow plows and five salt spreaders for this season for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in the Municipal Motor Vehicle License Fund, Fund 266, and from the monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2007, the sum of $30,000.00 be and hereby is appropriated to the Transportation Division, Dept/Div. No. 59-09, Object Level One Code 06, Object Level Three Code 6651, OCA 599115.
SECTION 2. That the monies appropriated in the foregoing Section 1 shall be paid upon order of the Finance and Management Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 3. That from the unappropriated monies in the General Permanent Improvement Fund, Fund 748, and from the monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2007, the sum of $38,800.00 be and hereby is appropriated to the Transportation Division, Dept/Div. No. 59-09, Project 537650, Object Level One Code 06, Object Level Three Code 6651, OCA 537650.
SECTION 4. That the monies appropriated in the foregoing Section 3 shall be paid upon order of the Finance and Management Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the sum of $68,800.00 or so much thereof as may be needed is hereby authorized to be expended as follows for the Transportation Division, Dept./Div. 59-09:
Fund / Fund Name / O.L.01/03 Codes / OCA / Amount
266 / Municipal Motor Vehicle License Fund / 06/6651 / 599115 / $30,000.00
Fund / Fund Name / Project/Project Name / O.L.01/03 Codes / OCA / Amount
748 / General Permanent Improvement Fund / 537650 / General Roadway Street Improvement / 06/6651 / 537650 / $38,800.00
SECTION 6. That the Finance Director is hereby authorized to enter into a contract with K.E. Rose Company, 4595 Chambersburg Road, Dayton, OH 45424, for the purchase of eight snow plows and five salt spreaders in accordance with the specifications on file in the Purchasing Office.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.