Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management to modify and increase by $290,000 the Office of Construction Management's contract (authorized by Ordinance No. 0848-2007, passed 06/11/2007 in the amount of $1,369,832.00) with Allen Ballew General Contractors for renovation of the interior offices at the Jerry Hammond Center, 1111 East Broad Street. This modification is the result of additional scope revisions, calling for additional security upgrades to the entire 1111 East Broad Street site, as a result of a security audit. At the time of the original bid, it was believed that the current security system in the building was sufficient. However, the security audit highlighted various changes needed as a result of the new uses for this building. The security upgrades shall include, but are not limited to: interior security mainframe integration with life safety systems and exterior lighting, cameras, and fencing alterations. It would not be in the City's best interest to bid this work. Allen Ballew General Contractors is already performing renovation work in the building and to invite another company to conduct renovations at the same time would lead to inefficiencies and potential confusion.
This ordinance also authorizes the transfer of $102,082.00 between projects within the Information Services Fund and amends the 2007 Capital Improvements Budget, Ordinance No. 0733-2007, to reflect the expenditure of this project.
Emergency action is requested to allow the necessary upgrades to be performed while the other renovations are underway, thereby providing a safe and secure building for the existing and future tenants and visitors of the Jerry Hammond Center, 1111 East Broad Street.
Allen Ballew General Contractors' Contract Compliance Number: 31-1094575, expiration date: 04.26.2009
Fiscal Impact: The modification amount requested under this ordinance is $290,000.00. The amount of the original contract was $1,369,832.00 for a contract total, including this modification, of $1,659,832.00. Funding is available in the Voted Recreation and Parks Bond Fund, the Information Services Fund, and the Construction Management Capital Improvement Fund.
Title
To authorize the Finance and Management Director to modify a contract for the Office of Construction Management with Allen Ballew General Contractors for the renovation of the security at 1111 East Broad Street; to amend the 2007 Capital Improvements Budget; to authorize the City Auditor to transfer $102,082.00 between projects within the Information Services Fund; to authorize the expenditure of $143,347.00 from the Voted Recreation and Parks Bond Fund; to authorize the expenditure of $102,082.00 from the Information Services Fund; to authorize the expenditure of $44,571.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($290,000.00)
Body
WHEREAS, employees of the Recreation and Parks Department, Technology Department and the 3-1-1 Call Center are moving to the Jerry Hammond Center, 1111 East Broad Street, and
WHEREAS, it is necessary to provide as safe a facility as possible, for the benefit of City employees, building tenants, and visitors, and
WHEREAS, Ordinance 0848-2007 approved a construction contract with Allen Ballew General Contractors for the renovation of this building, and
WHEREAS, it is necessary to modify this contract with Allen Ballew General Contractors to provide the security upgrades at 1111 East Broad Street, and
WHEREAS, it is necessary to transfer funds between projects in the Information Services Fund and to amend the 2007 Capital Improvement Budget to reflect this transfer, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Allen Ballew General Contractors in order to provide a safe and secure building for the existing and future tenants and visitors to the Jerry Hammond Center, 1111 East Broad Street; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify an existing contract with Allen Ballew General Contractors in the amount of $290,000.00 for the renovation of security at the Jerry Hammond Center, 1111 East Broad Street.
SECTION 2. That the 2007 Capital Improvement Budget is hereby amended as follows:
Information Services 47-01
Project/Project # CIB Amount Revised CIB
Disaster Recovery Project 470037 (New Funding Only) $600,000 $600,000
Disaster Recovery Project 470037 (Carryover Funding) $ 1,530,000 $1,427,918
Whittier Peninsula Office Relocation 410041 (New Funding Only) $1,200,000 $1,200,000
Whittier Peninsula Office Relocation 410041 (Carryover Funding) $740,000 $842,082
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds within the Information Services Fund as follows:
FROM:
Dept/Div: 47-02Fund: 514|Subfund: 002|Project Number: 470037|Project Name - Diaster Recovery Phase II|OCA Code 470037|Amount $102,082.00
TO:
Dept/Div: 47-02|Fund: 514|Subfund: 002|Project Number: 510041|Project Name - Whittier Peninsula Office Relocation|OCA Code 470141|Amount $102,082.00
SECTION 4. That the expenditure of $290,000.00 or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 51-01
Fund: 702
Project: 510041
OCA Code: 644526
Object Level 1: 06
Object Level 3: 6620
Amount: $143,347.00
Division: 47-02
Fund: 514
Project: 510041
Subfund: 002
OCA Code: 470141
Object Level 1: 06
Object Level 3: 6620
Amount: $102,082.00
Division: 45-50
Fund: 733
Project: 570030
OCA Code: 733000
Object Level 1: 06
Object Level 3: 6620
Amount: $44,571.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.