City of Columbus - File #: 1989-2007

• File #: 1989-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/16/2007
• In control: Finance & Economic Development Committee
• On agenda: 12/10/2007
• Final action: 12/13/2007
• Title: To authorize and direct the Finance and Management Director to modify and extend the citywide contract for the option to obtain Arlingate HVAC Maintenance and Repair Services, and to declare an emergency.

Date	Ver.	Action By	Action	Result
12/13/2007	1	ACTING CITY CLERK	Attest
12/12/2007	1	MAYOR	Signed
12/10/2007	1	Columbus City Council	Approved	Pass
12/10/2007	1	COUNCIL PRESIDENT	Signed
11/27/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/27/2007	1	ODI DIRECTOR	Reviewed and Approved
11/27/2007	1	Finance - Purchasing Drafter	Sent for Approval
11/27/2007	1	CITY ATTORNEY	Reviewed and Approved
11/27/2007	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
11/26/2007	1	FINANCE DIRECTOR	Reviewed and Approved
11/26/2007	1	Finance - Purchasing Drafter	Sent for Approval
11/26/2007	1	EBOCO Reviewer	Reviewed and Disapproved
11/20/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/20/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/16/2007	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

To modify and extend the existing city-wide contract for the option to obtain Arlingate HVAC Maintenance and Repair Services for the Department of Technology, to and including December 31, 2008. Formal bids were opened by the Purchasing Office on March 18, 2004. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal SA001018). FL002222, with Mid-Ohio Air Conditioning Corporation was established in accordance with bids received. Their contract compliance number is 31-0732219, which expires 1/21/08.
1. Amount of additional funds: The estimated annual expenditure for the contract is $50,000.00. The Department of Technology must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: The same exact service is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
The company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: No funding is required to extend the option contracts. The Department of Technology must set aside their own funding for their estimated expenditures.

Title

To authorize and direct the Finance and Management Director to modify and extend the citywide contract for the option to obtain Arlingate HVAC Maintenance and Repair Services,...