Explanation
To modify and extend the existing city-wide contract for the option to obtain Arlingate HVAC Maintenance and Repair Services for the Department of Technology, to and including December 31, 2008. Formal bids were opened by the Purchasing Office on March 18, 2004. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal SA001018). FL002222, with Mid-Ohio Air Conditioning Corporation was established in accordance with bids received. Their contract compliance number is 31-0732219, which expires 1/21/08.
1. Amount of additional funds: The estimated annual expenditure for the contract is $50,000.00. The Department of Technology must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: The same exact service is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
The company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: No funding is required to extend the option contracts. The Department of Technology must set aside their own funding for their estimated expenditures.
Title
To authorize and direct the Finance and Management Director to modify and extend the citywide contract for the option to obtain Arlingate HVAC Maintenance and Repair Services, and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bid; and
WHEREAS, vendor has agreed to extend FL002222 at current prices and conditions to and including December 31, 2008, and it is in the best interest of the City to exercise this option; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to enter into a contract for an option to obtain Arlingate HVAC Maintenance and Repair Services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to modify and extend FL002222 with Mid-Ohio Air Conditioning Corporation to and including December 31, 2008.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.