Explanation
Background: This ordinance authorizes the Finance and Management Director to issue a purchase order to Byers Ford for the purchase of Ninety-nine (99) Crown Victoria Police Interceptor Patrol Cruisers for the Police Division. Tri Star Ford appears to be lowest responsive bidder, however they did not submit a complete bid package making them non-responsive. This ordinance also authorizes the Finance and Management Director to issue a purchase order to 32 Ford Mercury for the purchase of ten (10) Crown Victoria Police Interceptor Freeway Cruisers. Formal bids for police cruisers were received from six (6) vendors; (4 Majority, 2 AFA) by the Purchasing Office on November 15, 2007 for the purchase of marked police cruisers via SA002699. Bid results are as follows:
Byers Ford Statewide Ford Germain Ford Advantage Ford 32 Ford Tri Star Ford
ITEM # 1 Patrol Cruisers $29,484 $30,594 $30,151 $31,855 $29,778 $23,410
ITEM # 3 Skid plate 185 206 276 147 152 203
ITEM # 4 Spotlight 140 140 130 166 150 130
ITEM # 5 Computer Opt 1,525 1,350 1,456 1,196 1,332 1,026
$31,334 $32,290 $32,013 $33,364 $31,412 $24,769
ITEM # 6 Ext warranty - not to be awarded at this time.
Total for Patrol Cruisers $3,102,066 - Byers Ford
Byers Ford Statewide Ford Germain Ford Advantage Ford 32 Ford Tri Star Ford
ITEM # 2 Freeway Cruisers $30,794 $31,371 $31,485 $32,044 $30,382 $32,779
ITEM # 3 Skid plate 185 206 276 147 152 203
ITEM # 4 Spotlight 140 140 130 166 150 130
ITEM # 5 Computer Opt 1,525 1,350 1,456 1,196 1,332 1,026
$32,644 $33,067 $33,347 $33,553 $32,016 $34,138
ITEM # 6 Ext warranty - not to be awarded at this time.
Total for Freeway Cruisers $320,160 - 32 Ford
Contract Compliance for Byers Ford, 31-4139860; expires 7/10/2008.
Contract Compliance for 32 Ford-Mercury, Inc., 31-1285506; expires 9/22/2008.
Emergency action is necessary so that the purchase order for these vehicles can be issued as soon as possible in order to take advantage of the manufacturer's current bid pricing. In addition, ordering these vehicles now will ensure their arrival in time for the 2008 Mayor's Police Strike Force Initiative.
FISCAL IMPACT: The Mayor's 2008 Budget plans to spend $5 million from the Special Income Tax Fund for Public Safety vehicles including the purchase of 109 marked police cruisers. The vehicles are being ordered now so that they will arrive in time for the Mayor's Strike Force Initiative in the Spring of 2008. Funding for this purchase will come from the Special Income Tax Fund. This ordinance will authorize a total expenditure of $3,422,226.00 from the Special Income Tax fund.
Title
To authorize the Finance and Management Director to establish purchase orders to purchase marked police cruisers for the Police Division, to appropriate $3,422,226.00 within the Special Income Tax Fund; to authorize the expenditure of $3,422,226.00 from the Special Income Tax Fund; and to declare an emergency. ($3,422,226.00)
Body
WHEREAS, the Police Division has a need to replace marked police cruisers, and
WHEREAS, funds are available in the Special Income Tax Fund, and
WHEREAS, the Purchasing Office advertised for formal bids via SA002699 and received bids on November 15, 2007, and
WHEREAS, the Fleet Management Division and the Police Division recommend acceptance of the best, and most responsive bids submitted by Byers Ford for patrol cruisers and 32 Ford-Mercury for freeway cruisers, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Finance and Management Director to issue purchase orders for the purchase of marked police cruisers for the Police Division, thereby ensuring that said vehicles are delivered in time for the Mayor's 2008 Strike Force Initiative, thereby preserving the public peace, health, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized and directed to issue purchase orders to Byers Ford for the purchase of ninety-nine (99) marked patrol cruisers and 32 Ford-Mercury for the purchase of ten (10) marked freeway cruisers for the Division of Police in accordance with Solicitation SA002699.
SECTION 2. That the City Auditor is authorized to appropriate $3,422,226.00 within the Special Income Tax Fund, Fund 430, OCA 430035 to the Division of Police 30-03, Department of Public Safety to Object Level One - 06; Object Level Three - 6650.
SECTION 3. That the expenditure of $3,422,226.00, or so much thereof as may be needed for the purchase of marked police cruisers, is hereby authorized as follows:
Division:30-03
Fund: 430
OCA: 430035
Object Level 1: 06
Object Level 3: 6650
Amount: $3,422,226.00
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.