City of Columbus - File #: 2016-2007

• File #: 2016-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/20/2007
• In control: Finance & Economic Development Committee
• On agenda: 12/10/2007
• Final action: 12/13/2007
• Title: To authorize the Finance and Management Director to increase and modify a professional services contract with Smoot Construction for construction management services for the new fleet maintenance facility, to authorize the expenditure of $55,000.00 from the Fleet Management Services Fund; and to declare an emergency. ($55,000.00)

Date	Ver.	Action By	Action	Result
12/13/2007	1	ACTING CITY CLERK	Attest
12/12/2007	1	MAYOR	Signed
12/10/2007	1	Columbus City Council	Approved	Pass
12/10/2007	1	COUNCIL PRESIDENT	Signed
11/29/2007	1	City Clerk's Office	Sent back for Clarification/Correction
11/29/2007	1	Service Reviewer	Sent to Clerk's Office for Council
11/27/2007	1	EBOCO Reviewer	Reviewed and Approved
11/27/2007	1	ODI DIRECTOR	Reviewed and Approved
11/27/2007	1	ODI DIRECTOR	Reviewed and Approved
11/27/2007	1	Service Reviewer	Reviewed and Approved
11/27/2007	1	CITY ATTORNEY	Reviewed and Approved
11/27/2007	1	Service Reviewer	Sent to Clerk's Office for Council
11/26/2007	1	Finance Reviewer	Reviewed and Approved
11/26/2007	1	Finance Reviewer	Reviewed and Approved
11/26/2007	1	Finance - Purchasing Reviewer	Sent for Approval
11/26/2007	1	FINANCE DIRECTOR	Reviewed and Approved
11/26/2007	1	Service Reviewer	Reviewed and Approved
11/26/2007	1	Auditor Reviewer	Contingent
11/26/2007	1	CITY AUDITOR	Reviewed and Approved
11/26/2007	1	Service Reviewer	Reviewed and Approved
11/21/2007	1	Service Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to increase and modify a professional services contract (EL006439) with Smoot Construction in the amount of $55,000.00 for construction management services for the new fleet maintenance facility at 4211 Groves Road. Ordinance 1408-2006 passed Council on July 31, 2006, and authorized the Fleet Management Division to enter into a construction management contract with Smoot Construction in the amount of $1.2 million based upon proposals received in May 2006. The new fleet facility began construction in September 2006 and was originally anticipated to be completed by the end of December 2007. Due to wet weather in early Fall 2006, the construction completion date was pushed back until the end of January 2008. Due to the construction time extension, construction management services will be extended by approximately sixty days. Therefore an additional $55,000 will be needed for Smoot Construction to close out the project. This is the first and only anticipated modification to the Smoot Construction contract. The modification pricing was negotiated with Smoot Construction and based upon similar rates as contained in the original project management proposal.

Smoot Construction is a MBE vendor. It is also in the best interest of the city to continue to use Smoot Construction since they have been the construction manager for the new fleet maintenance since September 2006. Smoot Construction is familiar with the project and therefore it makes economic sense to continue to use Smoot Construction to close out this project in the coming months.

Emergency action is requested in order to keep the facility completion on schedule.

Fiscal Impact: The Fleet Management Division budgeted $400,000 in the 2007 Capital Improvements Budget for furniture and completion of the new fleet maintenance facility. This ordinance authorizes an expenditure of $55,000.00 to modify ...