Explanation
BACKGROUND: The Board of Health was awarded a grant from the Ohio Department of Health to fund the Women, Infants, and Children (W.I.C.) Program. Ordinance number 0995-2007 authorized the Director of the Department of Finance and Management to purchase a mobile W.I.C. vehicle from Farber Specialty Vehicles using a State Term Contract, in an amount not to exceed $225,000. The Ohio Department of Health instructed that it will now purchase the mobile W.I.C. vehicle, and requested the return of $225,000 of grant funds originally encumbered under FL003671. This ordinance authorizes $225,000 appropriation in the grant to be transferred to Object Level One 05. This ordinance also authorizes the return of the $225,000 of unused grant funds to the Ohio Department of Health.
This ordinance is submitted as an emergency so as to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.
FISCAL IMPACT: The W.I.C. Grant program is entirely funded by the Ohio Department of Health and does not generate revenue or require a City match. With the cancellation of FL003671, $225,000 will be available for transfer from Object Level One 06 to Object Level One 05.
Title
To authorize and direct the City Auditor to transfer $225,000 within the Health Department Grants Fund; to authorize the City Auditor to cancel FL003671; to authorize the Board of Health to reimburse the Ohio Department of Health $225,000 for unused grant funds; and, to declare an emergency. ($225,000)
Body
WHEREAS, the Board of Health was awarded a grant from the Ohio Department of Health that included $225,000 for the purchase of a mobile W.I.C. clinic vehicle; and
WHEREAS, Ordinance number 0995-2007 authorized the Director of the Department of Finance and Management to purchase a mobile W.I.C. vehicle from Farber Specialty Vehicles using a State Term Contract, in an amount not to exceed $225,000; and
WHEREAS, the Ohio Department of Health has now informed the City that it will now purchase the vehicle, and has requested the return of the $225,000 grant award; and
WHEREAS, because it is no longer needed, it is now necessary to cancel encumbrance document FL003671 for the purchase of the W.I.C. vehicle and transfer the available $225,000 in appropriation from Object Level One 06 to Object Level One 05 in order to reimburse the Ohio Department of Health for unspent grant monies; and,
WHEREAS, this ordinance is submitted as an emergency so as to allow the financial transaction to be posted in the City accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management; and
WHEREAS, an emergency exists in the usual daily operation of the Health Department in that it is immediately necessary to transfer appropriation within the Health Department Grants Fund and reimburse the Ohio Department of Health for unspent grant monies for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized and directed to cancel purchase order FL003671.
SECTION 2. That the City Auditor is hereby authorized and directed to transfer $225,000 within the Health Department Grants Fund, Fund No. 251, Department of Health, Department No. 50-01, as follows:
TRANSFER FROM
OCA: 506016; Grant No.: 506016; OL1:06; Amount: $225,000
TRANSFER TO
OCA: 506016; Grant No.: 506016; OL1:05; Amount: $225,000
SECTION 3. That the Board of Health is hereby authorized to return $225,000 of unused grant funds to the Ohio Department of Health.
SECTION 4. That to pay the cost of the aforesaid reimbursement, the expenditure of $225,000 is hereby authorized from the Health Department Grants Fund, Fund No. 251, Department of Health, Department No. 50-01, Grant No. 506016, OCA -506016, Object Level Three 5515.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.