City of Columbus - File #: 2053-2007

• File #: 2053-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/27/2007
• In control: Finance & Economic Development Committee
• On agenda: 12/10/2007
• Final action: 12/13/2007
• Title: To authorize the transfer of funds within the Fleet Management Services Fund; to authorize the Finance and Management Director to issue various purchase orders for automotive parts, supplies, and accessories for the Fleet Management Division per the terms and conditions of Universal Term Contracts; to authorize the Finance and Management Director to issue a blanket purchase order for the Fleet Management Division according to the Columbus City Codes provisions for sole source procurement; to authorize the expenditure of $202,131.00 from the Fleet Management Services Fund; and to declare an emergency. ($202,131.00)

Date	Ver.	Action By	Action	Result
12/13/2007	1	ACTING CITY CLERK	Attest
12/12/2007	1	MAYOR	Signed
12/10/2007	1	Columbus City Council	Approved	Pass
12/10/2007	1	COUNCIL PRESIDENT	Signed
11/30/2007	1	CITY AUDITOR	Reviewed and Approved
11/30/2007	1	Finance Drafter	Sent for Approval
11/30/2007	1	ODI DIRECTOR	Reviewed and Approved
11/30/2007	1	Service Reviewer	Reviewed and Approved
11/30/2007	1	CITY ATTORNEY	Reviewed and Approved
11/30/2007	1	Service Reviewer	Sent to Clerk's Office for Council
11/29/2007	1	Finance Reviewer	Reviewed and Approved
11/29/2007	1	FINANCE DIRECTOR	Reviewed and Approved
11/29/2007	1	Service Reviewer	Reviewed and Approved
11/29/2007	1	Service Reviewer	Reviewed and Approved
11/29/2007	1	Service Reviewer	Reviewed and Approved
11/29/2007	1	Auditor Reviewer	Contingent
11/28/2007	1	Service Reviewer	Reviewed and Approved
11/28/2007	1	Finance Reviewer	Reviewed and Approved
11/27/2007	1	Finance Drafter	Sent for Approval
11/27/2007	1	Finance Reviewer	Reviewed and Approved

Explanation

Background: This legislation authorizes the Finance and Management Director to issue purchase orders for automotive parts, supplies, and accessories for the Fleet Management Division. Formal competitive bids were taken by the Purchasing Office and Universal Term Contracts are in place for most of these parts, supplies, and accessories. These are used to repair approximately 3,200 city vehicles. One purchase order (Vermeer of Southern Ohio, Inc.) authorized by this ordinance is awarded through the sole source procurement provisions of the Columbus City Codes.

Fiscal Impact: The Fleet Management Division 2007 operating budget contains nearly $4 million for the purchase of automotive parts, supplies, and accessories. This legislation authorizes an expenditure of $202,131.00 with various vendors to purchase automotive parts, supplies, and accessories. Approximately $4.2 million was expended for similar items in 2006 and $4.1 million for these items in 2005.

Emergency action is requested in order to ensure an uninterrupted supply of vehicle parts, supplies, and accessories, thereby keeping City owned vehicles in operation, including police cruisers and refuse collection equipment.

Title

To authorize the transfer of funds within the Fleet Management Services Fund; to authorize the Finance and Management Director to issue various purchase orders for automotive parts, supplies, and accessories for the Fleet Management Division per the terms and conditions of Universal Term Contracts; to authorize the Finance and Management Director to issue a blanket purchase order for the Fleet Management Division according to the Columbus City Codes provisions for sole source procurement; to authorize the expenditure of $202,131.00 from the Fleet Management Services Fund; and to declare an emergency. ($202,131.00)

Body

WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process by the Purchasi...