Explanation
Background: This legislation authorizes the Finance and Management Director to issue purchase orders for automotive parts, supplies, and accessories for the Fleet Management Division. Formal competitive bids were taken by the Purchasing Office and Universal Term Contracts are in place for most of these parts, supplies, and accessories. These are used to repair approximately 3,200 city vehicles. One purchase order (Vermeer of Southern Ohio, Inc.) authorized by this ordinance is awarded through the sole source procurement provisions of the Columbus City Codes.
Fiscal Impact: The Fleet Management Division 2007 operating budget contains nearly $4 million for the purchase of automotive parts, supplies, and accessories. This legislation authorizes an expenditure of $202,131.00 with various vendors to purchase automotive parts, supplies, and accessories. Approximately $4.2 million was expended for similar items in 2006 and $4.1 million for these items in 2005.
Emergency action is requested in order to ensure an uninterrupted supply of vehicle parts, supplies, and accessories, thereby keeping City owned vehicles in operation, including police cruisers and refuse collection equipment.
Title
To authorize the transfer of funds within the Fleet Management Services Fund; to authorize the Finance and Management Director to issue various purchase orders for automotive parts, supplies, and accessories for the Fleet Management Division per the terms and conditions of Universal Term Contracts; to authorize the Finance and Management Director to issue a blanket purchase order for the Fleet Management Division according to the Columbus City Codes provisions for sole source procurement; to authorize the expenditure of $202,131.00 from the Fleet Management Services Fund; and to declare an emergency. ($202,131.00)
Body
WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process by the Purchasing Office, and
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase automotive parts, supplies, and accessories for motorized equipment, and
WHEREAS, it is necessary to transfer funds within the Fleet Management Services Fund in order to ensure proper funding for parts and services, and
WHEREAS, it is necessary for the Finance and Management Director to establish a purchase order per the sole source provisions requirements of the Columbus City Codes for Vermeer of Southern Ohio, Inc., and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to issue various purchase orders for automotive parts, supplies, and accessories for the repair of approximately 3,200 city vehicles, keeping them operating, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer funds within the Fleet Management Services Fund as follows:
FROM:
Dept/Div: 45-05 | Fund 513 | Object Level 1: 3000 | OCA: 451347 | Amount: $50,000
TO:
Dept/Div: 45-05 | Fund 513 | Object Level 1: 2284 | OCA: 451347 | Amount: $50,000
SECTION 2. That the Finance and Management Director is hereby authorized to issue purchase orders for the Fleet Management Division, per the terms and conditions of Universal Term Contracts, as follows:
ESEC - FL002870
CC# 341285858 expires 9/21/08
OEM Truck Parts
Object Level Three 2284
Contract expires - 9/30/2008
Dick Masheter Ford - FL002629
CC# 310729896 expires 1/19/08
OEM Automotive Parts
Object Level Three 2284
Contract expires - 3/31/2008
Byers Chevrolet - FL002631
CC# 314139860 expires 1/19/08
OEM Automotive Parts
Object Level Three 2284
Contract expires - 3/31/08
McNeilus - FL002834
CC# 411314526 expires 6/12/09
OEM Truck Parts
Object Level Three 2284
Contract expires 9/30/08
Center City International - FL002829
CC# 311048371 expires 4/30/08
OEM Truck Parts
Object Level Three 2284
Contract expires 9/30/08
Schodorf Truck Body - FL002831
CC# 314416487 expires 6/17/08
OEM Truck Parts
Object Level Three 2284
Contract expires 9/30/08
Crown Battery - FL003263
CC# 344481335 expires 5/31/08
Automotive Batteries
Object Level Three 2284
Contract expires 8/31/08
Skinner Diesel - FL003072
CC# 311132462 expires 3/31/08
Truck Brake Parts
Object Level Three 2284
Contract expires 9/24/09
D&D Retreading- FL002831
CC# 311168068 expires 11/01/08
Retreading Truck Tires
Object Level Three 3373
Contract expires 11/02/08
SECTION 3. That the sum of $201,131.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 2, is hereby authorized to be expended as follows:
Division: 45-05
Fund: 513
OCA Code: 451347
Object Level 1: 02
Object Level 3: 2284
Amount: $171,131.00
Division: 45-05
Fund: 513
OCA Code: 451347
Object Level 1: 03
Object Level 3: 3373
Amount: $30,000.00
SECTION 4. That the Finance and Management Director is authorized to establish a blanket purchase order with Vermeer of Southern Ohio, Inc. (CC# 36-3116243, expires 06/04/2008) for parts per the sole source procurement provisions of the Columbus City Codes, 329.07(e).
SECTION 5. That the sum of $1,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 4, is hereby authorized to be expended as follows:
Division: 45-05
Fund: 513
OCA Code: 451347
Object Level 1: 02
Object Level 3: 2284
Amount: $1,000.00
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.