City of Columbus - File #: 2055-2007

• File #: 2055-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/27/2007
• In control: Safety Committee
• On agenda: 12/10/2007
• Final action: 12/13/2007
• Title: To authorize and direct the Finance and Management Director to issue a purchase order to Telecom Solution Inc. for the purchase of multiplex equipment for the Division of Fire, to authorize the expenditure of $16,095.60 from the General Permanent Improvement Fund, to authorize the expenditure of $44.40 from the General Fund, and to declare an emergency. ($16,140.00)

Date	Ver.	Action By	Action	Result
12/13/2007	1	ACTING CITY CLERK	Attest
12/12/2007	1	MAYOR	Signed
12/10/2007	1	Columbus City Council	Approved	Pass
12/10/2007	1	COUNCIL PRESIDENT	Signed
11/30/2007	1	Safety Drafter	Sent to Clerk's Office for Council
11/29/2007	1	Safety Drafter	Sent for Approval
11/29/2007	1	Finance Reviewer	Reviewed and Approved
11/29/2007	1	Finance Reviewer	Reviewed and Approved
11/29/2007	1	FINANCE DIRECTOR	Reviewed and Approved
11/29/2007	1	Safety Drafter	Sent for Approval
11/29/2007	1	Auditor Reviewer	Reviewed and Approved
11/29/2007	1	CITY AUDITOR	Reviewed and Approved
11/29/2007	1	CITY ATTORNEY	Reviewed and Approved
11/28/2007	1	Safety Drafter	Sent for Approval
11/28/2007	1	ODI DIRECTOR	Reviewed and Approved
11/27/2007	1	Safety Drafter	Sent for Approval
11/27/2007	1	Safety Reviewer	Reviewed and Approved
11/27/2007	1	SAFETY DIRECTOR	Reviewed and Approved

Title
To authorize and direct the Finance and Management Director to issue a purchase order to Telecom Solution Inc. for the purchase of multiplex equipment for the Division of Fire, to authorize the expenditure of $16,095.60 from the General Permanent Improvement Fund, to authorize the expenditure of $44.40 from the General Fund, and to declare an emergency. ($16,140.00)

Explanation
BACKGROUND:

Need: The Fire Division is in need to purchase multiplex equipment for it's Distance Learning Project; this legislation is to authorize and direct the Finance and Management Director to issue a purchase order to Telecom Solution Inc. for multiplex equipment, as per the terms and conditions of Bid Solicitation #SO027152. General Permanent Improvement funds were approved and transferred via Ordinance #0930-2007 passed 7/19/2007 for Fire Distance Learning purchases.

The Distance Learning Project will equip each fire station with computer workstations to use for remote training programs.

Bid Information/Contract Compliance: Bids were solicited via Solicitation #SO027152 and opened on 11/19/2007, with Telecom Solution Inc., Contract Compliance #351927231 expiring 3/20/2008, submitting the low bid for the multiplex equipment.

Emergency Designation: This legislation is to be declared an emergency measure to ensure that price quotes are held, and also provide a rapid implementation of the Division of Fire's Distance Learning Program.

FISCAL IMPACT:

Budgeted Amount: Funds exist within the General Permanent Improvement Fund specifically for this purchase. An additional $44.40 is needed from the General Fund to complete this expenditure.

Body
WHEREAS, the Fire Division is in need to purchase multiplex equipment for it's Distance Learning project; and

WHEREAS, bids were solicited via the City's Purchasing Office, Solicitation #SO027152, resulting in Telecom Solution Inc. submitting the lowest and best bid; and

WHEREAS, an emergency exists in th...